Executive Assistant - College of Public Health

Job Details

Job Title: Executive Assistant - College of Public Health

Department: Public Health | College Administration

The Executive Assistant for the College of Public Health provides executive-level administrative and operational support to the Associate Dean for Research (30%), Associate Dean for Academic and Student Affairs (20%), Associate Dean for Undergraduate Studies (20%), and Chair of the Division of Epidemiology (20%) within the College of Public Health. The remaining effort (10%) supports college-wide initiatives, events, and special projects.

This position serves as a key administrative resource for assigned leaders, coordinating schedules, communications, meetings, travel, and operational activities. The Executive Assistant exercises discretion and professionalism in handling sensitive and confidential matters and serves as a liaison with faculty, staff, students, university offices, and external constituents.

Responsibilities:

• Coordinate and manage calendars, meetings, and priorities for assigned college leaders.
• Prepare agendas, briefing materials, presentations, and meeting documentation.
• Coordinate domestic and international travel arrangements and related reimbursements.
• Draft, edit, and distribute correspondence, reports, and communications on behalf of assigned leaders.
• Serve as a liaison between leadership, faculty, staff, students, university offices, and external stakeholders.
• Provide administrative support for meetings, committees, workgroups, and other leadership activities, including scheduling, logistics coordination, preparation of materials, and documentation.
• Manage sensitive and confidential information with discretion and sound judgment.
• Support special projects and college initiatives by coordinating timelines, communications, and administrative processes.
• Coordinate logistics for college events, leadership meetings, retreats, and recognition activities, including vendor and facility arrangements.
• Monitor and facilitate the timely completion of administrative actions and follow-up items on behalf of assigned leaders.
• Serves as backup to the Executive Assistant to the Dean, providing continuity of operations and administrative support for the Dean's Office as needed.
• Other Duties as assigned

Work Schedule: Monday – Friday, First Shift

The work arrangement for this position is hybrid (i.e., remote and in-office).

Minimum Required Qualifications

• Bachelor's degree or equivalent experience

Preferred Qualifications

• 4-8 years of relevant experience preferred.
• Experience providing executive administrative support in a higher education or college setting.
• Strong written and verbal communication skills with demonstrated ability to exercise discretion and confidentiality
• Proficiency in Microsoft Office (Word, Outlook, Excel, One Drive, PowerPoint) and project management

Pay Range: $24.52-$32.21