Executive Assistant, General Counsel
Job Details
Title: Executive Assistant, General Counsel
Department: DT Assoc General Counsel
Campus Location: Trinity River Campus
Employee Classification: CLR - Clerical
Position Type: FT - Regular
Grant Funded: No
Pay Frequency: Monthly
Compensation Details: Starting Pay - 62,600.00
Work Hours: Monday - Friday 8:00am - 5:00pm. Flexibility is required as the schedule is subject to change based on department needs.
Remote Eligible: This position is not eligible for remote work
Job Summary:
Reporting to the General Counsel, the Executive Assistant is responsible for providing executive-level legal administrative support for the office of the General Counsel. This position keeps official college records and executes administrative policies determined by or in conjunction with other officials.
Primary Duties and Responsibilities:
Essential Performance Requirements
- Provides executive-level support by receiving, prioritizing, and responding to incoming visitors, correspondence, requests, reports, and telephone or e-mail contacts
- Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, travel arrangements, equipment, location, information packets, and follow-up action items
- Directs the preparation of records such as notices, minutes, and resolutions for cabinet and trustee meetings
- Acts as custodian of college documents and records; establishes and maintains files, logs, and other tracking systems for a variety of information, projects, and events
- Directs the preparation and filing of legal documents with government agencies, ensuring that they conform to applicable statutes
- Ensures maintenance of legal publications and legal opinion, litigation, and subject files
- Maintains dockets and calendars for the General Counsel
- Researches relevant statutes, rulings, and precedents
- Tracks subpoenas and all information related to the subpoenas, as well as calendars and response deadlines
- Coordinates and maintains operating budgets, including the tracking of all legal bills; receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events, as well as reconciles charges with files to verify the accuracy of invoices
- Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers
- Performs complex computer activities including word processing, data processing, scheduling processes, and visual and graphic presentations
Required Minimum Qualifications:
- Associate’s degree or 60 college credit hours and four (4) years’ working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience
Preferred Qualifications:
- At least one (1) year's working experience working in an office as a Legal Assistant at the executive level
- At least one (1) year's working experience in an administrative position in a community college or university setting
- At least one (1) year's working experience researching relevant statutes, rulings, and precedents
- At least one (1) year's working experience tracking subpoenas and all information related to the subpoenas, as well as calendars and response deadlines
- At least one (1) year's working experience maintaining legal publications and legal opinion, litigation, and subject files
- At least one (1) year's working experience preparing and filing of legal documents with government agencies, ensuring that they conform to applicable statutes
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