Executive Assistant I
Job Details
Executive Assistant I
Posting Number: SF02166
Position Type: Professional Staff
Union: Non-Union Non-Classified Staff
Pay Grade Level: Grade Level: 7
Pay Grade Range: Anticipated Hiring Salary Range: $60,000 - $68,000
Department: Dean Arts & Sciences
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by July 18, 2026.
Report directly to the Dean of the College of Arts & Sciences, providing critical administrative support and performing private administrative duties of a complex, confidential and responsible nature.
Duties and Responsibilities
KEY DUTIES AND RESPONSIBILITIES:
- Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the College level.
- Provide confidential administrative services, including arranging and scheduling meetings; typing reports, correspondence, speeches, financial forms, and related materials; making travel arrangements; drafting and responding to routine correspondence; proofreading sabbatical, annual review, promotion and tenure materials; preparing agendas and taking and transcribing minutes; preparing and maintaining spreadsheets; establishing and maintaining e-mail lists for College councils; in consultation with the Dean, developing and maintaining College files, and ensuring their confidentiality.
- Arrange, schedule, support, and conduct special events, such as meetings, conferences, and fundraising events. Support marketing and outreach efforts as necessary.
- Arrange alumni campus visits and alumni career workshops in coordination with A&S Director of Development and Career Services.
- Answer phones, respond to e-mail, greet visitors to the Dean's Office area, and disseminate information to a diverse constituency. Deal directly with the public, students, faculty, staff, and officials on behalf of the Dean.
- Prioritize responses to correspondence, phone calls, and various issues, to manage demands on the Dean's time.
- Interview and recommend for appointment administrative and student help within the Office. Train, schedule and assign workloads to student help and support staff.
- Project management for one-off initiatives pertaining to the Dean's Office.
OTHER DUTIES AND RESPONSIBILITIES: Perform other duties as required.
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