Job Details

Position Title: Executive Assistant I

Job Category: Academic Staff

Employment Type: Terminal (Fixed Term)

Job Profile: Executive Assistant I

Job Duties:

The Executive Assistant provides administrative and professional level assistance to the Academic Affairs – Provost’s Office. The individual performs a variety of activities, in a high-paced dynamic environment and under limited supervision including, but not limited to advanced administrative support, communication efforts, project coordination, process management, and service excellence.

Key Job Responsibilities:

Provide advanced administrative support for members of the Provost’s Office, and others, as assigned
Maintain the associate provost’s calendar, schedule all meetings and appointments. Collaborate in the maintenance of calendars, schedules, and appointments. Respond independently to requests for members’ attendance at campus functions and special events.
Compile information for special reports and projects; create reports and prepare correspondence as assigned.
Manage associated internal/external web pages.
Arrange/coordinate all travel for the associate provost and others, as assigned.
Maintain processes and support committees according to deadlines assuring accuracy based on policies and procedures. Act as a resource person of Academic Affairs, providing input as needed.
Coordinate events/projects as directed, including processes associated with shared governance such as the Faculty Personnel Action Portal.
Archive documents, as needed.
Serve as department contact for managing print processing, work orders, key audits, computer audits, and purchasing
Work with the provost, associate provost, and others as assigned, to provide services as needed.
Provide recruitment support, as needed.
Work independently on miscellaneous projects as assigned.
Other duties as assigned.

Department: The Provost's Office has oversight of the Division of Academic Affairs. Working with dedicated professionals across the university, the office supports successful teaching and learning, scholarship, research, creative activities, and student services.

Compensation: Competitive salary commensurate with qualifications and experience.

Required Qualifications:

3-5 years’ experience providing advanced administrative support in a professional environment
3-5 years’ experience with project management
Excellent verbal and written communication skills
Excellent judgment, including ability to maintain confidentiality
Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work
Ability to work independently and as part of a collaborative team environment.
Strong commitment service excellence.
Demonstrated commitment to creating and supporting an inclusive work environment.
Technology proficiency on standard business software programs, with a commitment to learning and implementing new technologies that support efficient, high-quality work
Attention to detail, proofreading and editing skills
Associate’s Degree

Preferred Qualifications:

Experience in a higher education environment
3-5 years’ experience with academic personnel management and/or policy

How to Apply:

Complete applications received by end of day, July 5, 2026, are ensured full consideration. Applications submitted after July 5, 2026, may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials: Cover letter, Curriculum vitae or resume.

Job Details

Position Title: Executive Assistant I

Job Category: Academic Staff

Employment Type: Terminal (Fixed Term)

Job Profile: Executive Assistant I

Job Duties:

Key Job Responsibilities:

Provide advanced administrative support for members of the Provost’s Office, and others, as assigned
Maintain the associate provost’s calendar, schedule all meetings and appointments. Collaborate in the maintenance of calendars, schedules, and appointments. Respond independently to requests for members’ attendance at campus functions and special events.
Compile information for special reports and projects; create reports and prepare correspondence as assigned.
Manage associated internal/external web pages.
Arrange/coordinate all travel for the associate provost and others, as assigned.
Maintain processes and support committees according to deadlines assuring accuracy based on policies and procedures. Act as a resource person of Academic Affairs, providing input as needed.
Coordinate events/projects as directed, including processes associated with shared governance such as the Faculty Personnel Action Portal.
Archive documents, as needed.
Serve as department contact for managing print processing, work orders, key audits, computer audits, and purchasing
Work with the provost, associate provost, and others as assigned, to provide services as needed.
Provide recruitment support, as needed.
Work independently on miscellaneous projects as assigned.
Other duties as assigned.

Compensation: Competitive salary commensurate with qualifications and experience.

Required Qualifications:

3-5 years’ experience providing advanced administrative support in a professional environment
3-5 years’ experience with project management
Excellent verbal and written communication skills
Excellent judgment, including ability to maintain confidentiality
Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work
Ability to work independently and as part of a collaborative team environment.
Strong commitment service excellence.
Demonstrated commitment to creating and supporting an inclusive work environment.
Technology proficiency on standard business software programs, with a commitment to learning and implementing new technologies that support efficient, high-quality work
Attention to detail, proofreading and editing skills
Associate’s Degree

Preferred Qualifications:

Experience in a higher education environment
3-5 years’ experience with academic personnel management and/or policy

How to Apply:

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials: Cover letter, Curriculum vitae or resume.

Job Details

Position Title: Executive Assistant I

Job Category: Academic Staff

Employment Type: Terminal (Fixed Term)

Job Profile: Executive Assistant I

Job Duties:

Key Job Responsibilities:

Provide advanced administrative support for members of the Provost’s Office, and others, as assigned
Maintain the associate provost’s calendar, schedule all meetings and appointments. Collaborate in the maintenance of calendars, schedules, and appointments. Respond independently to requests for members’ attendance at campus functions and special events.
Compile information for special reports and projects; create reports and prepare correspondence as assigned.
Manage associated internal/external web pages.
Arrange/coordinate all travel for the associate provost and others, as assigned.
Maintain processes and support committees according to deadlines assuring accuracy based on policies and procedures. Act as a resource person of Academic Affairs, providing input as needed.
Coordinate events/projects as directed, including processes associated with shared governance such as the Faculty Personnel Action Portal.
Archive documents, as needed.
Serve as department contact for managing print processing, work orders, key audits, computer audits, and purchasing
Work with the provost, associate provost, and others as assigned, to provide services as needed.
Provide recruitment support, as needed.
Work independently on miscellaneous projects as assigned.
Other duties as assigned.

Compensation: Competitive salary commensurate with qualifications and experience.

Required Qualifications:

3-5 years’ experience providing advanced administrative support in a professional environment
3-5 years’ experience with project management
Excellent verbal and written communication skills
Excellent judgment, including ability to maintain confidentiality
Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work
Ability to work independently and as part of a collaborative team environment.
Strong commitment service excellence.
Demonstrated commitment to creating and supporting an inclusive work environment.
Technology proficiency on standard business software programs, with a commitment to learning and implementing new technologies that support efficient, high-quality work
Attention to detail, proofreading and editing skills
Associate’s Degree

Preferred Qualifications:

Experience in a higher education environment
3-5 years’ experience with academic personnel management and/or policy

How to Apply:

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials: Cover letter, Curriculum vitae or resume.

Executive Assistant I

University of Wisconsin - Stout

712 Broadway St S, Menomonie, WI 54751, USA