Executive Assistant

The role of an Executive Assistant in Australian higher education institutions has evolved significantly, becoming a cornerstone of effective leadership and operational excellence. At Queensland University of Technology (QUT), a new opportunity has emerged for a dedicated professional to support the Executive Director of the QUT Leadership Institute. This fixed-term position offers a chance to contribute to innovative leadership development programs that prepare future leaders across sectors.

QUT, known for its real-world focus and collaborative approach, continues to strengthen its position as a major Australian university with a global outlook. The Leadership Institute specifically aims to deliver signature non-award programs, events, and advocacy initiatives that harness applied research, innovation, and industry connections. Supporting the Executive Director in this environment requires exceptional organisational skills, discretion, and the ability to manage complex schedules while fostering strong relationships with stakeholders at national and international levels.

Understanding the QUT Leadership Institute and Its Mission

The QUT Leadership Institute stands out for its emphasis on practical, real-world learning experiences. It brings together experienced C-suite leaders and academic thought leaders to create impactful programs. These initiatives focus on building leadership capabilities that drive positive organisational and societal change. An Executive Assistant in this setting plays a vital part in ensuring seamless coordination of events, travel, correspondence, and strategic planning activities.

Professionals considering this path will find that higher education environments in Australia value adaptability and a commitment to inclusivity. The institute's work aligns with broader university goals of equipping graduates and organisations for an increasingly complex world. This creates a dynamic workplace where administrative excellence directly supports educational and developmental outcomes.

Key Responsibilities and Daily Realities of the Role

Day-to-day duties centre on high-level administrative support, including diary management, preparation of agendas and minutes, drafting correspondence, and coordinating events and travel. The successful candidate will handle confidential matters with sound judgement while collaborating across teams and with external partners.

Time management stands as a critical skill, given the need to balance competing priorities and respond to unexpected challenges. Digital literacy with Microsoft tools and corporate systems enables efficient data handling and reporting. Those who thrive in such roles often bring a proactive mindset, using initiative to solve problems before they escalate.

• Providing confidential executive support with professionalism and discretion
• Managing complex calendars and prioritising tasks effectively
• Coordinating meetings, events, and travel arrangements
• Drafting high-quality written materials including submissions and emails
• Collaborating with internal and external stakeholders across Australia and beyond

Qualifications and Skills Sought by QUT

Candidates need education or experience equivalent to an associate diploma plus at least two years of relevant work, or a comparable combination. Strong interpersonal abilities are essential for engaging diverse groups professionally. Demonstrated experience with digital tools and the capacity to interpret data round out the technical requirements.

Written communication skills must be of a high standard, with attention to accuracy and detail. The ability to embrace change and maintain productivity under pressure distinguishes top performers. QUT particularly encourages applications from Aboriginal and Torres Strait Islander people, reflecting its commitment to Indigenous success and workforce diversity targets.

Remuneration, Benefits, and Work-Life Balance at QUT

The position is classified at HEW5 level, with a total remuneration package ranging from $95,981 to $108,257 per annum. This includes a base salary component, 17% superannuation, and 17.5% recreation leave loading. The two-year fixed-term contract provides stability while offering exposure to leadership development initiatives.

Hybrid arrangements support flexibility, combining on-campus presence at the Kelvin Grove campus with remote options. Additional perks include generous parental leave, fitness programs, salary packaging, purchased leave schemes, and professional development opportunities. These elements contribute to a supportive environment that prioritises wellbeing alongside career growth.

Broader Trends in Executive Support Roles Within Australian Universities

Across the higher education sector in Australia, demand for skilled executive assistants remains steady as institutions navigate growth in enrolments, international partnerships, and digital transformation. Professional staff roles have seen modest increases in recent years, driven by the need for efficient administrative support amid evolving operational demands.

Enterprise agreements continue to deliver annual salary adjustments, often in the 3-4% range, helping maintain competitiveness with private sector opportunities. Hybrid work models have become standard, enhancing appeal without compromising compensation structures. Roles like this one highlight how administrative professionals contribute strategically to institutional success.

How This Opportunity Fits Into Career Pathways in Higher Education Administration

Positions supporting senior leaders in universities often serve as gateways to broader administrative or project management careers. Experience gained at QUT's Leadership Institute can build expertise in stakeholder engagement, event coordination, and confidential operations that transfer across institutions.

Many professionals advance by developing specialised knowledge in areas such as leadership programming or industry engagement. The collaborative culture at QUT encourages ongoing learning, with access to workshops and study assistance schemes that support long-term development.

Application Process and Timeline for Interested Candidates

Applications are open to current QUT staff with unrestricted work rights in Australia, alongside eligible Aboriginal and Torres Strait Islander applicants. Prior approval is required for any internal secondments. The process involves submitting materials through the university's recruitment portal, with a closing date of 23 June 2026.

Prospective applicants should review the full position description carefully to align their experience with the selection criteria. Preparing a strong application that demonstrates organisational prowess and stakeholder management skills will be key to standing out.

Why Consider a Career Move to Support Roles in Australian Higher Education

Working in university administration offers meaningful impact through contributions to education, research, and community engagement. At institutions like QUT, staff benefit from values-driven cultures that emphasise ambition, integrity, inclusiveness, innovation, and academic freedom.

The sector provides stability, competitive benefits, and opportunities for personal growth. For those passionate about leadership development and organisational excellence, roles supporting institutes like QUT's provide direct involvement in shaping future leaders.

Future Outlook for Executive Assistants in the Higher Education Sector

As universities continue to adapt to technological advancements and changing student needs, the strategic value of executive support professionals is expected to grow. Skills in digital tools, data interpretation, and cross-cultural communication will remain highly sought after.

With ongoing focus on diversity and inclusion, opportunities will expand for candidates from varied backgrounds. Fixed-term roles can lead to ongoing positions or expanded responsibilities as institutions expand their leadership and professional development offerings.