Position Highlights

Are you a highly organized professional who thrives in a fast-paced environment and enjoys serving as a trusted partner to executive leadership? Join the School of Theatre, Film & Television (TFTV) and play a pivotal role in supporting the Director.

The primary executive support for the Director of the School of TFTV requiring discretion, sound judgment, and careful decision-making. The Executive Assistant provides high-level assistance by working with senior leadership, office staff, campus partners, and external stakeholders. This role manages complex and sensitive matters requiring strict confidentiality, protocol adherence, and consistently high standards of performance and execution. Responsibilities include coordinating and prioritizing projects involving all levels of internal staff and management, managing calendars and meetings, and staying current on university priorities.

Visa sponsorship is not available for this position.

Duties & Responsibilities

Manage a complex calendar; prioritizing appointments, commitments and meetings for the Director; anticipate needs and ensure that the executive remains on schedule throughout the day; resolve potential conflicts and respond proactively with limited direction.
Organize regular and ad hoc meetings involving administrators, staff, faculty, donors and alumni; compiling, organizing and distributing materials as needed.
Record meetings and disseminate information to faculty, staff and students.
Support project management tasks for key initiatives and projects, organizing documents, tracking progress, moving forward with action items and disseminating decisions and updates to the appropriate audience.
Maintain and manage a filing system to ensure accurate and accessible records of all correspondence, memos and invitations for the Director.
Coordinate and manage logistics and details of special events at the request of the Director; this would include catering, invitations, necessary meeting amenities like projectors or conference lines.
Responsible for all travel arrangements for the Director, creating itineraries, arranging meetings and events as needed while on travel status.
Coordinate Promotion & Tenure including: contacting and securing outside evaluators, working with faculty members to compile school packets, verifying all documents are present, distributing materials to outside evaluators and P&T committee members, moving submitted materials to the College for review.
Sabbatical Leave: prepare and submit sabbatical applications and final reports to the College for review.
Coordinate administration of Annual Performance Review process and forward required documents to College.
Support faculty and staff searches; to include scheduling and/or travel arrangements for interviewees.
Coordinate departmental SCS (Student Course Surveys) process.
Other duties as assigned

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Executive Assistant, School of Theater Film &TV

The University of Arizona

1200 E University Blvd, Tucson, AZ 85721, USA

Position Highlights

This is a Preview Listing…

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Executive Assistant, School of Theater Film &TV

The University of Arizona

1200 E University Blvd, Tucson, AZ 85721, USA

Position Highlights

This is a Preview Listing…

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Grants to USA Entities for Research on Engineering Systems

Grants to USA Entities for Advanced Materials Research

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Grants to USA Entities for Nanochemistry, Supramolecular, and Macromolecular Chemistry Research

Grants to USA IHEs, Nonprofits, and Tribes for Chemistry Research on Life Processes

Grants to USA Entities for Chemical Computational Methods, Models, and Theory Research

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2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

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Executive Assistant, School of Theater Film &TV

The University of Arizona

1200 E University Blvd, Tucson, AZ 85721, USA

Position Highlights

This is a Preview Listing…

Related Jobs

Related Research Grants

Grants to USA Entities for Resource Management Research

Grants to USA Entities for Research on Engineering Systems

Grants to USA Entities for Advanced Materials Research

Grants to USA Entities for Intelligent Dynamic Systems Research

Grants to USA Entities for Civil Infrastructure Research

Grants to USA Entities for Nanochemistry, Supramolecular, and Macromolecular Chemistry Research

Grants to USA IHEs, Nonprofits, and Tribes for Chemistry Research on Life Processes

Grants to USA Entities for Chemical Computational Methods, Models, and Theory Research

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

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Joint March Meeting and April Meeting — Global Physics Summit 2027

Executive Assistant, School of Theater Film &TV

The University of Arizona