Executive Assistant to President, LSC-Houston North

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

PURPOSE AND SCOPE

The Executive Assistant to the President manages the Office of the President and serves as the initial point of contact for the President of an LSC Campus. Assumes responsibility without direct supervision, exercises initiative and sound judgment, and makes decisions within the scope of assigned authority. Organizes the office and creates an atmosphere that permits the President to devote the optimum time, attention and focus on activities that best benefit the College.

ESSENTIAL JOB FUNCTIONS

1. Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
2. Plans, coordinates and ensures the President's schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office
3. Communicates directly, and on behalf of the President, internally and externally on matters related to Campus initiatives
4. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response
5. Provides a bridge for smooth communication between the President's office and internal constituents, demonstrating leadership to maintain credibility, trust and support
6. Works closely and effectively with the President to keep well informed of upcoming commitments and responsibilities, following up appropriately
7. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the President
8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
9. Monitors budget expenditures for the Office of the President
10. Plans and manages a variety of special events
11. Responsible for other reasonably related duties as assigned