Executive Assistant to the Dean
Job Details
Working Title
Executive Assistant to the Dean
Position Number
50305A
Department
ONE SCHOOL OF PUBLIC HEALTH
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
Job Description
Provides high-level administrative and executive support to the Dean of the Joint School of Public Health at Old Dominion University and Norfolk State University. This position serves as the primary liaison between the Dean and internal and external stakeholders and manages communications for the Dean’s Office. The role requires a high degree of discretion, sound judgment, independent evaluation and analysis, and the ability to manage complex and confidential matters in a fast-paced academic environment.
Knowledge, skills and abilities
Demonstrated experience providing administrative support to executive-level leadership.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe applications.
Strong organizational skills with the ability to manage multiple priorities, work independently, and meet deadlines.
Excellent written and verbal communication skills.
Level and type of experience
Relevant basic working experience in an educational setting. Some experience with Windows operating system and MS Office Suite. Experience managing complex and confidential matters in a fast-paced academic environment.
Additional Considerations
Bachelor’s degree preferred.
Three (3) or more years of experience providing administrative support to executive-level leadership.
Experience working in an academic or higher education setting.
Conditions of Employment
Specific vision abilities required by this job include close vision and the ability to adjust focus.
The noise level in the work environment is usually quiet.
Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or off campus.
Standard office hours are 8:00 am to 5:00pm, however work after hours will be required to meet the demands of the position during peak times. Training sessions may/will be presented after regular work hours.
Annual Salary/Hourly Rate
Salary is commensurate with education and experience and begins at $57,000
Job Requisition Number
S03344
Job Open To
General Public
Open Date
2026-06-29
Open Until Filled
Yes
Special Instructions Summary
Please submit your resume and a tailored cover letter. Please keep your cover letter to one page, highlighting why your specific experience aligns with this role.
In your cover letter, please briefly highlight:
1. Your experience managing complex calendar conflicts.
2. An example of how you proactively anticipated an executive’s needs.
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