Executive Assistant to the President

The Office of the President is seeking an Executive Assistant to the President to provide high-level administrative support in helping the President fulfill responsibilities related to the overall leadership and administration of the University.

Department

Presidents Office

Duties & Responsibilities

The Executive Assistant to the President provides high-level administrative and operational support to the President and manages the daily functions of the President’s Office. This position is responsible for coordinating complex administrative activities, scheduling and facilitating meetings, arranging travel and related logistics, preparing materials and correspondence, and handling sensitive and confidential information with discretion.

Strategic Calendar Management

Proactive Scheduling: Serving as the primary point of contact for all internal and external meeting requests. Managing a complex, ever-changing calendar by evaluating the importance and urgency of meeting requests. Anticipating scheduling and logistical needs and adjusting plans as necessary to support changing demands.

Strategy: Design the President’s daily schedule to include executive strategic and planning time, travel buffers, and preparation windows.

Logistics & Preparation

Briefing Coordination: Collaborate with the Executive Director of Board and Executive Operations to ensure the President has all necessary briefing materials, bios, talking points, agendas, relevant data, and other information 24–48 hours before any meeting.

Travel Coordination: Coordinate all travel arrangements for the President and the President’s spouse, including flights, accommodations, itineraries, and logistics; process expense reports in a timely and accurate manner.