Executive Assistant to VP for Campus Life & Dean of Students

Lake Forest College, one of the top liberal arts schools in the Midwest, invites applications for the full-time, exempt position of Executive Assistant to the Vice President for Campus Life and Dean of Students. This position reports directly to the Vice President for Campus Life and Dean of Students and is in Lake Forest, IL.

The Executive Assistant to the Dean of Students and Vice President for Campus Life serves as an integral member of Campus Life. The Executive Assistant also works very closely with the Associate Dean of Students. Successful candidates are detail oriented, student and family centered, adaptable, and interested in developing an inclusive, welcoming and high achieving work environment.

Oversee a portfolio of designated Campus Life operations

• Vice-President for Campus Life (VPCL)
  • Manage various projects assigned by the VPCL
  • Manage timely correspondence for the VPCL
  • Support various College initiatives by coordinating meetings, distributing agendas, etc.
• Dean of Students (DOS) Office
  • Assist with Student Conduct correspondence, file management, and meeting scheduling
  • Process Student Emergency Fund requests and track expenses/requests
  • Complete student conduct history checks and requests for verification of student conduct history
  • Support student of concern processes

Provide day-to-day office administration and support to include but not limited to greeting visitors, triaging needs, answering email and phones, website updates, upkeep of Van Ness House, ordering supplies, etc.

Manage calendar and events for DOS/VPCL, ensuring effective time management. Schedule department-wide and other significant events, prioritizing using appropriate judgment to adjust as necessary.

Plan, Implement and Manage all Dean of Students office operations (including but not limited to VPCL, Associate Dean of Students, etc.)

Conduct financial transactions and budget monitoring for Campus Life. Reconcile transactions and spending for the DOS, VPCL and designated staff. Provide support in oversight and management of Campus Life.

Hire, supervise, and develop student staff. Manage a consistent and welcoming student staff presence in Van Ness House. Coordinate Van Ness House needs, including creating a warm and welcoming environment for visitors.

Create and edit documents, reports, and presentations to support the staff in their work.

Other duties as assigned.

Skill Sets

• Proficient with Microsoft Office suite (Outlook, Teams, Excel, Word, etc.)
• Strong attention to detail
• Excellent written and verbal communication skills to convey information professionally, promptly, and accurately
• Ability to take notes, transcribe meeting minutes, and respond to urgent communications
• Demonstrated ability to support a diverse college community
• Ability to monitor a financial budget
• Preferred – experience with software such as Maxient, Jenzabar, etc.
• Ability to work occasional evening and weekend hours
• Ability to deal effectively and tactfully with a wide variety of constituents, including all levels of administration, faculty, families, students, public officials and the general public
• Ability to work independently and take initiative
• Ability to effectively manage time constraints and deadlines

Minimum Experience Required

At least 5 years of relevant experience. Experience in higher education preferred.

Education Requirements

Bachelor’s degree required.

Compensation and Benefits

Starting range is dependent upon individual qualifications and experience but expected to be in the range of $42,750 to $54,000.

Benefits information is located at: www.lakeforest.edu/offices-and-departments/human-resources/employee-benefits