The University of Sydney is in the top 100 World University Rankings 2026. Our vibrant team of people are global leaders for good, through their research and contribution to our community. Join us as we embark on the next stage in the dynamic life of the University of Sydney.

We offer flexible employment arrangements so you can maintain a healthy work/life balance. We encourage innovation and excellence across the board. We've created an inspiring working environment and are always looking for people who can both contribute and benefit from it.

About casual Executive Assistant/Support work at the University

We recruit experienced casual staff to fill temporary Executive Assistant/Support professional positions throughout the University. Many of the positions are based at the Camperdown/Darlington Campus.

Typical assignments provide cover for staff absences, increases in workload, projects and new initiatives. In casual positions at the university, you will be rostered on a needs basis, and so please outline your availability when you submit your application.

Key Responsibilities

Responsibilities that an Executive Assistant/Support may have in a role include;

• Provide high-level executive support, including calendar management, correspondence, travel arrangements, and meeting coordination.
• Manage day-to-day office operations and administrative activities, ensuring efficient handling of enquiries and documentation.
• Prepare agendas, papers, and minutes for board, committee, and sub-committee meetings, and coordinate governance elections and appointments.
• Support communication across committee levels and develop governance documentation such as terms of reference and role descriptions.
• Build and maintain effective relationships with internal stakeholders across the University and external partners, ensuring professional and confidential communication.
• Facilitate the flow of information on behalf of the Executive, monitor follow-up actions, and assist with informed decision-making.
• Oversee administrative systems related to finance and HR, ensuring compliance with University policies and procedures.
• Maintain effective records and document management systems, and apply University policies to streamline administrative processes.
• Coordinate and support the delivery of events, research conferences, workshops, and alumni activities, and undertake ad-hoc projects as required.