Executive (Design & Engineering Scholars Programme)

Job Description

The Design & Engineering (D&E) Scholars Programme at NUS supports a select group of high-potential students through a structured academic and enrichment curriculum. We are seeking a detail-oriented and proactive Executive to provide administrative and operational support for the smooth delivery of programme activities.

This role is ideal for individual who enjoys working in an academic environment, coordinating programmes and events, and supporting students and stakeholders through well-organised administrative processes.

Programme & Scholarship Administration

• Provide administrative support for the scholarship selection and admissions processes, including documentation, scheduling, and records management.
• Support the administration of scholarship disbursements and routine finance related matters such as claims processing and tracking, in accordance with University guidelines.
• Maintain accurate programme records and data repositories to support efficient operations.

Student & Programme Support

• Support D&E scholars in administrative matters to ensure timely completion of programme requirements.
• Assist scholars with enrolment into programme specific courses and related administrative procedures.
• Provide procedural guidance on academic planning processes and coordinate with academic mentors or relevant offices where appropriate.
• Support the administration of scholars’ projects and enrichment activities through coordination and documentation.

Events, Outreach & Logistics

• Coordinate and manage administrative and logistical arrangements for programme events, including orientation activities, outreach talks, briefings, seminars, and talks.
• Liaise with internal and external parties to facilitate event execution.
• Support outreach activities, including coordinating arrangements with Pre-University Institutions.
• Prepare and update outreach and publicity materials using approved templates and content.

Communications & General Administration

• Support routine communications with scholars, academic mentors, alumni, and administrative stakeholders.
• Update programme website and social media platforms with approved content.
• Provide administrative and financial support for D&E scholars student club activities, including claims processing and budget tracking, and perform other administrative duties as assigned by the programme leadership to support day to day operations.

Qualifications

• Bachelor's degree in Science, Technology, Engineering, or Mathematics (STEM), or an equivalent discipline.
• Preferably 1 to 3 years of relevant administrative or programme support experience; applicants with relevant internship experience may also be considered.
• Experience in an academic, education, public sector, or structured organisational environment is an advantage.
• Strong organisational and coordination skills, with the ability to manage multiple tasks concurrently.
• Good written and verbal communication skills, and the ability to interact professionally with students and staff.
• Proficient in Microsoft Office applications; comfortable working with administrative systems and databases.
• Meticulous, dependable, and service oriented, with the ability to work independently within established guidelines.