Extension Assistant II (Willcox, AZ)

Position Highlights

This 4-H Extension Assistant II position supports the delivery and coordination of educational and community programs for 4-H Youth Development audiences under the direction of the 4-H Agent. The position utilizes approved 4-H curricula and educational resources to implement club and county-wide programming focused on positive 4-H Youth Development and life skills. This role conducts outreach to community partners, supports volunteer engagement, and assists with coordination of county-wide 4-H events including the county fair. The position assists 4-H faculty with non-routine situations by interpreting and applying established guidelines, procedures, policies, and practices.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Program Logistics Coordination:

• Deliver support for Cooperative Extension educational programs, workshops, seminars, and contests delivered through extension offices in Arizona communities, in assigned focus areas such as agriculture, youth development (e.g., 4-H), natural resources, family and consumer sciences, or community development.
• Coordinate logistical details for extension educational programs, workshops, seminars, and contests in assigned focus areas, including reserving rooms, arranging equipment, and organizing materials.
• Confirm event details with presenters, staff, and community partners, and communicate schedules and expectations to participants.
• Prepare and organize materials and supplies so programs begin on time and run smoothly.

Outreach and Community Communication:

• Carry out routine outreach activities, such as distributing flyers, sending email invitations, and posting program updates on websites and social media, to inform local residents about extension offerings in assigned focus areas.
• Respond to participant and community inquiries about program offerings, eligibility, and registration, and route more complex questions to extension professionals or faculty.
• Maintain contact lists for participants, volunteers, and partners to support ongoing communication.

Administrative and Session Support:

• Provide administrative support for public extension information sessions and community presentations, including preparing agendas, sign-in materials, handouts, and basic audio-visual needs.
• Support on-site delivery of events by greeting attendees, managing sign-in, and assisting facilitators with materials during sessions.
• Help ensure accessibility and a welcoming environment for diverse participants.

Data Tracking and Documentation:

• Monitor and track attendance, program metrics, and participant feedback for extension programs using established forms and databases.
• Compile routine evaluation data, basic statistics (such as counts and percentages), and participant comments to support internal reports and outreach assessments.
• Maintain organized records of events, outreach activities, and participant lists for future reference and reporting.

Volunteer and Participant Scheduling:

• Coordinate schedules for volunteers and participants to ensure adequate coverage for extension program operations and community events across Arizona counties.
• Confirm assignments, shifts, and instructions with volunteers in advance of events.
• Track volunteer hours and participation for program documentation and recognition.

Knowledge, Skills and Abilities:

• Knowledge of youth development programming, community education, or Extension-based programming principles.
• Ability to effectively communicate with youth, parents, volunteers, and community partners both verbally and in writing.
• Ability to plan, organize, and coordinate multiple program activities and events, including large public events such as county fairs or youth showcases.
• Skill in community outreach and public engagement, including school visits, presentations, and tabling events to promote programs.
• Ability to recruit, engage, and maintain positive working relationships with volunteers and community partners.
• Ability to work independently while following established policies, procedures, and program guidelines.
• Strong organizational skills with the ability to maintain accurate records, manage schedules, and coordinate program logistics.
• Proficiency with standard office and communication software including Microsoft Office and Adobe applications and digital communication platforms.
• Ability to adapt to changing program needs and manage competing priorities in a community-based program environment.
• Ability to transport and move program materials and supplies for events, outreach activities, and county fair operations.
• Ability to work occasional evenings and weekends to support youth programs, volunteer activities, and county events.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Three years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

• Experience working with youth development programs, after-school programs, or school-based enrichment activities.
• Familiarity with 4-H programs, positive youth development principles, or Extension education.
• Experience conducting community outreach, tabling events, or public engagement activities.
• Experience supporting or working with volunteers.
• Experience using social media or digital platforms for program outreach and communication.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Agriculture and Extension

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.50 - $20.63

Compensation Type: hourly rate

Grade: 3

Career Stream and Level: OC2

Job Family: Extension

Job Function: Agriculture & Extension

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies: 1