Financial Administrative Coordinator

Job Description Summary

Provide financial and operational support to the faculty, students, and staff of several cancer research oriented basic and translational science entities. This role includes day-to-day operational responsibilities that involve updating databases/systems, accounting and assisting in financial transactions, supporting research operational activities, etc.

Job Description

Provide financial and operational support within the Business Office for the Department of Cancer Biology (CBIO), the Abramson Family Cancer Research Institute (AFCRI), and the Penn Center for Genome Integrity (PCGI). Assist in data entry across systems that support business office activity. Scan and file financial documents in conjunction with the electronic filing system of the Business Office. Process updates to our chart of accounts file and maintain consolidated Business Office and deliverables calendar. Generally, support business office processes including support of sponsored programs, operating and strategic investment funds, gifts, endowments, discretionary funds, etc. Provide general support of human resources function.

Assist in the maintenance of sound financial reporting for AFCRI, CBIO, and PCGI. Process budgets, journal entries and salary reallocations identified by management team. Review and approve purchase requisitions and Concur travel reimbursement requests in accordance with funding source and policy considerations. Participate in the accounts payable function, which includes purchasing card procurement (ProCard) use, relieving encumbrances, verifying costs, gathering documentation, researching/resolving invoice holds, and processing hierarchy updates. Edit and create Excel spreadsheets, draft messages, and work in a wide variety of secured systems that support financial, research administration, human resource, and operational functions.

Handle highly confidential information with appropriate level of discretion.

Job Responsibilities

• Provide general financial and operational support to the business office team
• Process journal entries; salary reallocations; review and approve purchase requisitions and Concur travel reimbursement requests, Manual Journals, Budget Journals
• Assist with Grant Progress Reports
• Preparation of monthly financial reports and encumbrance review
• Maintain department chart of accounts and consolidated business office and deliverables calendar
• Participate in the accounts payable function - ProCard use, relieving encumbrances, verifying costs, researching/resolving invoice holds
• Assist in data entry across systems that support business office activity
• Work in wide variety of secured systems; edit and create Excel spreadsheets
• Process documentation and perform general data entry
• Other duties and responsibilities as assigned

Qualifications

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• College coursework or degree preferred.
• Two to three years of accounting/finance/business experience or combination of education and experience with knowledge in sponsored projects preferred.
• Experience working with varied financial systems preferred.
• Strong background in MS Office suite of products required, with a heavy focus on MS Excel.
• Strong interpersonal, organizational, and writing skills desired. Ability to maintain confidentiality with respect to highly sensitive data required.
• Ability to Communicate professionally with staff, faculty, and students
• Ability to manage competing deadlines required.
• Flexibility to learn new systems and adjust to new policies/procedures required.