Financial Administrator 1
Job Overview
University of Cincinnati Library is seeking a Financial Administrator 1 position. The role provides financial administrative, payroll, and procurement support for the University of Cincinnati Libraries. This position is responsible for processing routine financial transactions, supporting payroll activities, coordinating purchasing and payment functions, maintaining records, and ensuring compliance with university policies and procedures. The position serves as a key resource for faculty, staff, students, and external vendors by providing customer service and operational support across 9 libraries on Clifton Campus.
This position will be under the general supervision of the Business Officer. The Financial Administrator will assist day-to-day financial operations, including but not limited to requisition, contract, travel and expense reimbursement support, financial record management and reconciliation
Essential Functions
- Process and monitor procurement transactions, including requisitions, purchase orders, invoices, payment requests, vendor setup requests, and purchasing card transactions.
- Assist with travel and business expense reimbursements in accordance with university policies and procedures.
- Review financial transactions for accuracy and completeness and resolve discrepancies as needed.
- Support reconciliation, and year-end financial activities.
- Assist in the development of unit policies and procedures.
- Monitor the financial status of departmental operating budgets, designated funds, endowments, grants, and other budget allocations.
- Implement policies to ensure compliance with state and federal regulations.
- Analyze financial data and identify trends, variances, and potential budget concerns.
- Maintain financial records and supporting documentation in accordance with university record retention requirements.
- Assist leadership with gathering financial information for planning, assessment, and decision-making purposes.
- Process personnel transactions in support of payroll, and employee lifecycle activities in accordance with university policies.
- Support student employee, temporary employee, and limited-service service processes.
- Assist with timekeeping, payroll administration, personnel documentation, and HR record maintenance.
- Perform related duties based on departmental need.
Required Education
Bachelor’s Degree must be in accounting or related field. Four (4) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience
Related finance or accounting experience.
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