Financial and Administrative Officer TERM

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Mississagi-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

The Office of the Registrar at U of T Mississauga delivers registrarial services to support U of T Mississauga's academic goals and U of T priorities in the areas of student information, interpretation of policies, and innovation of registrarial interactions. Our core mission is effective and sustainable strategic enrolment management: student recruitment, retention, success and graduation. Operating in a culture of cooperation and collaboration, we achieve our goals and objectives based on the values of student-focused solutions, the integrity of academic records, and continuous innovation.

As the Financial and Administrative Officer, you will play a key role in ensuring business processes in the Office of the Registrar are efficient and effective. Your responsibilities will include ensuring that financial transactions align with generally accepted accounting principles, the University’s financial and purchasing guidelines, and funding policies.

Leveraging strong organizational skills, a detail-oriented approach, financial acumen, and a passion for process improvement, your primary duties will include financial processing, supporting budget forecasting, planning and monitoring accounts, preparing financial reports, managing purchase orders and procurements, and supporting the administrative needs of a large, dynamic office.

Your responsibilities will include:

• Interpreting and applying policies and procedures when making independent decisions
• Forecasting and planning financial activities, incorporating budgets with multiple sources of revenue and/or recoveries
• Implementing plans and process improvements for financial administration activities
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Analyzing administrative processes and procedures and recommending changes for improvement
• Analyzing complex statistical reports and/or financial information for management decision-making
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum four years’ financial and office administration experience for an administrative or academic department
• Experience organizing the administrative needs for an administrative or academic department
• Experience with forecasting, planning and monitoring departmental budgets, including making recommendations on allocation, recording detailed transactions, reconciling information, generating reports and identifying and resolving discrepancies
• Demonstrated knowledge of financial systems required
• Demonstrated ability to accurately analyze financial information, i.e., budget and actual, is required
• Advanced knowledge of spreadsheet and reporting applications, like Excel and Power BI
• Advanced knowledge of common office applications, like the Microsoft 365 application suite
• Strong analytical, problem-solving, and time management skills to permit simultaneous action on multiple time-sensitive tasks
• Strong initiative and ability to work both independently and as part of a team
• Strong communication skills, with the ability to communicate professionally and efficiently both verbally and written.
• Strong commitment to high-quality service

To be successful in this role you will be:

• Accountable
• Communicator
• Intuitive
• Multi-tasker
• Organized
• Problem solver
• Resourceful