Financial Assistant - Division of Student Affairs
Founded on a broad-based commitment to student success in and out of the classroom, the Division of Student Affairs provides a framework for the meta-curricular experience with emphasis on the comprehensive development of the students. Central to our success is a commitment to cultivating deep and meaningful one-to-one relationships with students. We build and sustain collaborative relationships throughout the university to best serve the needs of our student body.
The Financial Assistant reports to the Senior Finance Manager as part of the Division of Student Affairs Financial team, working closely with departmental leadership in providing financial services. The position is responsible for processing all financial transactions within an assigned portfolio that includes accounts receivable, accounts payable, procurement, coordinating the purchasing card reconciliation process for all departmental purchasing cards, processing expense reports, purchase orders, journal entries, and redistributions, paying invoices and reconciling purchase orders. The Financial Assistant also ensures departmental compliance with all relevant university financial policies, maintains complete documentation, and serves as liaison with internal financial services partners.
Core responsibilities include:
- Processing departmental purchasing card activities (including reconciliation)
- Managing a significant volume of transactions on multiple cards with competing deadlines
- Communicating with purchasers and vendors to ensure compliance with university policies and procedures (E.G. obtaining receipts, itemizing expenses, and tax exemptions)
- Processing purchase orders, invoices, journal entries and expense reports for departmental accounts.
- Coordinating and communicating with key partners such as staff, students, external vendors, Accounts Payable, and Procurement Services
- Other duties as assigned
Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:
- Proven ability to work on a wide range of administrative and financial tasks in a dynamic, fast-paced environment
- Excellent organizational, time management, and planning skills, including the proven ability to prioritize multiple high-priority demands from different constituents
- Social skills that contribute to an outstanding customer-service environment, including the application of tact and diplomacy when dealing with customers and sensitive data
Qualifications:
- High School or GED required; Bachelor's degree in Accounting preferred
- 3-5 years of bookkeeping, accounts payable, data entry or administrative support experience required. Proficiency in Microsoft Excel preferred
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered
Additional Information:
- Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
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