- May train staff on financial processes and best practices
- Reallocates expenses to appropriate funding strings
- Drafts communications and reports and maintains organization of
varied records to provide administrative support within a specified
work unit
- Answers complex fiscal questions and provides information based
on set materials and standards to various audiences
- Reviews transaction processing internal controls and recommends
policies and procedures
- Monitors financial transactions and fund balances and generates
and reconciles complex reports and statements in accordance with
established rules and regulations
- Serve as a unit liaison to leadership providing financial
advice, recommendations, and financial status updates
Major Responsibilities:
*Incorporate the Responsibilities from the Standard Job
Description, with individual tasks identified following each
responsibility. Additional responsibilities may be added but are
expected to be 20% or less of the position's
responsibilities.
- Monitors financial transactions and fund balances and generates
and reconciles complex reports and statements in accordance with
established rules and regulations.
- In support of and direction from the Deputy Athletics Director,
ensure financial data integrity by analyzing, reconciling, and
auditing all financial data to campus WISDM system and financial
statements verifying proper recording of revenues and expenses.
Initiate corrective action when discrepancies occur.
- Reconcile and audit p-card statements for department staff.
Respond to inquiries related to p-card transactions and authorize
coding changes as needed.
- Prepare deposits of receipt on at least a weekly basis and
transport deposits to Bursar.
- Gather and analyze pricing quotes and bids; prepare and place
purchase orders.
- Coordinate scheduling and payment of officials through RefPay
and reconcile balances.
- Track all cell phone inventory and submit new equipment
requests with cellular phone service provider.
- Reviews and approves complex transactions and assigns funding
codes in accordance with established rules, regulations, and
policies.
- Manages all aspects of transactions related to invoices,
purchasing, non-salary cash transfers, upload journals, employee
travel expense reports, procurement card expenditure reports,
direct billing, direct retros, funding data forms, requisitions,
event registrations, and other financial documents and accompanying
supporting documentation for the department.
- Creates, submits, and ensures accurate reporting of the EADA
and NCAA Financial Reports, both of which are provided to the
public and audited annually.
- Creates and provides monthly foundation reports to sport
administrators and communicates any necessary financial analysis to
be discussed with direct coach reports.
- Assist in managing the administrative reporting
responsibilities for non-monetary trade received by the Athletics
Department.
- Manage team and administrative travel, including training
coaches and staff on the use of Concur and Shorts Travel, ensuring
their travel needs are met and within University, Conference and
NCAA policies and guidelines.
- Reallocates expenses to appropriate funding strings.
- Drafts communications and reports and maintains organization of
varied records to provide administrative support within a specified
work unit.
- Provide general administrative support which includes but is
not limited to, maintaining appropriate inventory of office and
administrative supplies, coordinating office machine contracts,
maintenance service and supplies; preparing documentation and
disposing of surplus property according to UWM guidelines; and
coordinating and processing incoming and outgoing mail and parcel
services.
- Serve as a primary source and support for department staff on
financial-related questions.
- Proactively communicate travel, purchasing, and financial
policy updates to the department staff.
- Answers complex fiscal questions and provides information based
on set materials and standards to various audiences.
- Manage all aspects of team/administrative equipment and
apparel, including ordering, purchasing, and receiving of equipment
and apparel, managing promotional equipment and apparel allotments,
ensuring contractual obligations of our sports brand partner are
being fulfilled, in addition to serving as the department point of
contact for all contracted equipment and apparel vendors (currently
Adidas, Game One, Burghardt's and BSN)
- Maintain record retention and disposal in accordance with UWM
and UW-System policies.
- Manage the administrative process for reviewing and approving
competition schedules in conjunction with the Deputy Athletic
Director, including reviewing and executing game contracts on
behalf of the Athletic Director, ensuring compliance with NCAA and
UW-System policies, maintaining adequate record keeping of all
executed game contracts, and other communications.
- Reviews transaction processing internal controls and recommends
policies and procedures.
- Provide general administrative support which includes but is
not limited to, maintaining appropriate inventory of office and
administrative supplies, coordinating office machine contracts,
maintenance service and supplies; preparing documentation and
disposing of surplus property according to UWM guidelines; and
coordinating and processing incoming and outgoing mail and parcel
services.
- Provides financial status updates to all individual unit
managers and provides guidance and recommendations to those staff
to remain within their operating budgets.
- Manages the annual budget planning and quarterly review process
for unit budget managers and provides financial status updates to
the Deputy Athletic Director.
- Serve as a unit liaison to leadership providing financial
advice, recommendations, and financial status updates.
Maintain regular contact with Division and Central staff to ensure
Athletics receives current information on financial and other
business-related issues.
Serve as liaison to UWM departments for internal campus services
such as Telecommunications, Print/Copy Services, Physical Plant,
Information Technology, Parking & Transit, Fleet Services, Risk
Management, Public Records, and Mail Services.
- Serve as liaison to outside vendors to ensure the highest level
of customer service is provided in requesting services and
goods.
Serve as liaison to UWM departments for internal campus
services.
May train staff on financial processes and best practices.
- Manage the employee onboarding/offboarding process in
conjunction with the Deputy Athletic Director, employee
supervisors, and the department employee relations committee.
- Perform other duties and responsibilities, including but not
limited to, special projects, data collection, assessments,
assisting in other facility operational areas as needed and/or
requested by the Athletic Director or Deputy Athletic
Director.
- Oversees 3-4 student staff annually and provides instruction of
work (trains them) and manages their schedule and workload.
Minimum Qualifications
- Bachelor's degree, or combination of education and relevant
work experience.
- At least one (1) year of experience working in an office
environment and processing financial transactions.
Preferred Qualifications
- Master's Degree
- At least two (2) years of experience processing financial
transactions.
- Experience working in a human resources environment
- Experience working in a collegiate athletics administrative
role
- Demonstrated experience with reviewing, implementing and/or
enforcing policies & procedures
- Customer Service Experience
- Experience reviewing and analyzing financial statements in an
athletic financial setting
Physical Requirements:
- Work in an office environment
- Position may require occasional nights and weekends
Salary Range:
Commensurate with experience
Deadline:
September 2nd at 11:59 pm (CT)
How to Apply:
Interested applicants are required to apply online and submit a
resume and a cover letter that addresses how their experience meets
the qualifications of the position.
PLEASE NOTE: resumes and cover letters will need to be
uploaded to the same area in the application.
In instances where the Search and Screen is unable to ascertain
from the candidates' application materials whether they meet any of
the qualifications, they may be evaluated as not meeting such
qualifications.
Finalist candidate(s) being considered for hire will be required to
provide three professional/supervisor references through an
external reference checking tool. References will not be contacted
prior to candidates being notified. UWM is required to conduct
Post-Offer Pre-Employment screenings on all selected candidates for
Early Childhood Education Teacher related positions. Employment is
contingent on successfully passing the screening.
Contact Information:
Suha Omari
somari@uwm.edu
Reasonable Accommodations
Pursuant to
university policy,
UWM provides reasonable accommodations to qualified individuals
with disabilities who are employees or applicants for employment.
Employment opportunities will not be denied because of the need to
make reasonable accommodations for a qualified individual with a
disability. If you need assistance or accommodation in applying
because of a disability, please contact
uwm-jobs@uwm.edu or 414-229-4463.
This job announcement and other material on this site will be made
available in alternate formats upon request to an individual with a
disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin's Open Records Law.
UWM will not, however, reveal the identities of applicants who
request confidentiality in writing except as may be required by
Wisconsin's Open Records law. In certain circumstances, the
identities of "final candidates" and/or the identity of the
appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the
prevention of sexual misconduct seriously. As such, you and your
references will be required to answer questions regarding any past
findings of sexual violence and sexual harassment or any pending
allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery
Report), which includes statistics about reported crimes and
information about campus security policies, see
http://www.cleryact.uwm.edu/, or
call UWM's Dean of Students Office, Student Union 345 at (414)
229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their
start date will be required to verify identity and eligibility to
work in the United States and to complete the required employment
eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, age, pregnancy, disability,
status as a protected veteran, or any other bases protected by
applicable federal or State law and UW System policies. We are
committed to building a workforce that represents a variety of
backgrounds, perspectives, and skills, and encourage all qualified
individuals to apply.
To apply, visit https://wisconsin.wd1.myworkdayjobs.com/en-US/UW_Milwaukee/job/Milwaukee-WI/Financial-Specialist-III_JR10014010.
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