Advertising Summary: The Division of Student Affairs at
Virginia Commonwealth University is seeking a detail-oriented and
service-focused Financial Technician to join its Finance team. This
position provides essential financial and administrative support
through the processing of purchasing, travel, reimbursement, PCard,
student stipend, and other routine financial transactions.
Unit: Student Affairs (Vice Provost) MBU
Department: DSA Shared Services
Department Summary: The DSA Finance team supports
data-informed financial management and operational decision-making
while providing responsive service to students, faculty, staff, and
other stakeholders. Through collaboration, accuracy,
accountability, and continuous process improvement, the team helps
advance the Division of Student Affairs' mission and strategic
priorities.
Position Summary
The Financial Technician provides financial and administrative
support to the Division of Student Affairs (DSA) Finance team.
Reporting to the Budget Analyst, this position performs routine
financial transaction processing, purchasing, reconciliation, data
entry, and customer service activities in accordance with
university, state, and Division of Student Affairs policies and
procedures.
The position utilizes university financial and administrative
systems to process transactions, maintain accurate financial
records, and support timely and compliant financial operations. The
Financial Technician also provides transactional support to
financial specialists and analysts by maintaining daily financial
information and updates in Smartsheet and other applicable
systems.
This position supports the Associate Vice President for Finance and
Innovation and the DSA Finance team in achieving accurate,
efficient, and data-informed financial and budget management. The
position is located on campus.
- Process routine financial transactions using RealSource,
Banner, Chrome River, and other university systems.
Prepare and process electronic purchase requisitions, journal
vouchers, PCard transactions, travel pre-authorizations, travel
reservations, and travel reimbursements in accordance with
applicable university and state requirements.
Process student stipends and reimbursements using RealSource,
Candex, Chrome River, and other applicable systems.
Enter, review, and maintain financial transaction data with a
high degree of accuracy and timeliness.
Review transactions for completeness and compliance with
established university and DSA policies and procedures.
Identify discrepancies or incomplete information and take
appropriate action to resolve routine issues or escalate matters
when necessary.
Purchasing and Reconciliation
- Reconcile purchase card transactions and purchase orders under
$10,000 in accordance with university, state, and DSA policies and
procedures.
- Review supporting documentation to ensure transactions are
properly documented and processed.
- Assist with resolving routine purchasing, payment, and
reconciliation discrepancies.
- Maintain accurate records and documentation related to assigned
financial transactions.
Data Management and Reporting Support
- Maintain and update daily financial transaction information in
Smartsheet and other applicable tracking systems.
- Update transactional information received from RealSource,
PCard, and other financial systems.
- Assist financial specialists and analysts with maintaining
accurate and timely transactional data.
- Retrieve, organize, sort, and summarize financial information
using Excel, Google Sheets, and other applicable tools.
- Provide routine financial and transactional information to the
supervisor and other authorized DSA staff as requested.
Customer Service and Communication
- Provide professional and responsive customer service to
students, faculty, staff, vendors, university departments, and
other stakeholders.
- Respond to routine financial and administrative questions and
provide guidance regarding established processes and
procedures.
- Communicate effectively with individuals at varying
organizational and administrative levels.
- Maintain confidentiality when handling financial, personnel,
student, or other sensitive information.
Team and Division Support
- Participate in DSA Finance Team meetings, DSA all-staff
meetings, and applicable university fiscal administrator
meetings.
- Maintain knowledge of applicable university, state, and DSA
financial policies and procedures.
- Assist with special projects, process improvements, and other
financial or administrative assignments as needed.
- Perform other related duties as assigned.
Qualifications:
Minimum Qualifications
- High School diploma or Equivalent. Any combination of
education, or related experience, and training that demonstrates
the knowledge, skills, and abilities required to perform the
work.
- Entry-level experience performing administrative, financial,
transactional, customer service, or related work.
- Demonstrated ability to accurately enter, review, and maintain
data and financial information.
- Demonstrated ability to manage multiple tasks, prioritize work,
and meet established deadlines.
- Demonstrated attention to detail and accuracy when processing a
high volume of transactions.
- Ability to learn and effectively use financial, administrative,
and other technology systems.
- Demonstrated ability to use spreadsheet applications to
organize, sort, filter, and maintain data.
- Demonstrated ability to exercise sound judgment when resolving
routine problems and to recognize when issues require
escalation.
- Effective written and verbal communication skills.
- Demonstrated ability to provide professional and responsive
customer service to individuals with varying backgrounds, roles,
and levels of responsibility.
- Ability to maintain confidentiality and appropriately handle
sensitive information.
- Demonstrated ability to work effectively in a collaborative,
respectful, professional, and service-oriented environment.
- Demonstrated ability to work in and foster an environment of
respect, professionalism and civility with a population of faculty,
staff, and students from all backgrounds and experiences, or a
commitment to do so as a staff member at VCU.
- Any combination of education, experience, and training or
related experience that demonstrates the knowledge, skills, and
abilities required to perform the work or any relevant experience,
training, certifications, or an equivalent combination of
qualifications may be substituted for educational requirements
where appropriate.
Preferred Qualifications
- Associates degree or combination of relevant education,
experience, and training that demonstrates the knowledge, skills,
and abilities required to perform the work.
- Entry-level experience performing financial, purchasing,
budget, or related administrative functions.
- Experience working with financial or enterprise resource
planning systems.
- Experience processing purchasing, PCard, travel, reimbursement,
or other financial transactions.
- Experience with Banner, RealSource, Chrome River, Candex,
Smartsheet, or similar financial and workflow systems.
- Demonstrated proficiency with Microsoft Excel and/or Google
Sheets, including sorting, filtering, organizing, and maintaining
data.
- Experience working in a higher education or public-sector
environment.
- Experience interpreting and applying financial policies and
procedures.
Salary Range: $44,000-$48,000
Benefits : All full-time university staff are eligible for
VCU’s robust
benefits
package that includes comprehensive health benefits, paid annual
and holiday leave, generous tuition benefits, retirement planning
and savings options, tax-deferred annuity and cash match programs,
employee discounts, well-being resources, abundant opportunities
for career development and advancement, and more.
FLSA Exemption Status: Non-Exempt
Hours per Week: 40
Restricted Position: No
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
University Job Title: 18111N - Financial Technician 1
Contact Information:
Contact Name: Shonda
Pulley
Contact Email: spulley2@vcu.edu
