Fiscal and Administrative Specialist, Office of Faculty Success (Part-Time)

Fiscal and Administrative Specialist, Office of Faculty Success (Part-Time)

Working Title: Fiscal and Administrative Specialist, Office of Faculty Success (Part-Time)

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Faculty and Curriculum

Department: 100580 - Faculty Success

Pay Band: 3

Pay Rate: Hourly

Specify Range or Amount: $18 - $21

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 4/8/2026

General Information:

We are inviting applications for a part-time Fiscal & Administrative Support Specialist position to support the Office of Faculty Success. Duties will include fiscal and budgetary tasks related to department purchases and travel-related expenditures, reconciliation of small purchase cards, order entry through eVA, and providing administrative, customer service and reception support for the Office of Faculty Success.

• Part-time, 12-month wage position
• On-campus in-person position (reception "front" office environment setting)
• Approximately 25-28 hours of work per week throughout the year
• Work hours are typically during business hours of 8 am - 5 pm
• Working on average 5-8 hours per weekday (Monday-Friday)
• One-hour lunch break

Duties and Responsibilities:

Provides Fiscal Support

• Works to assure the budget reflects mission, vision, and core priorities.
• Provides fiscal support, monitors financial accounts, and maintains a small purchase credit card (SPCC)
• Coordinates with leadership to process travel preauthorizations, expenditures, and reimbursements, etc. through Chrome River, etc.
• Purchases department supplies and submits orders through the state ordering system (eVA)
• Manages employment paperwork (MOUs, position descriptions, etc.) for new hires, including use of Adobe Sign for signatures and data entry in the ePAR system
• Supports Skilled Services Contracts with guest speakers for programs
• Coordinates with the Office Manager on catering needs

Provides Administrative Support

• Coordinates with the Office Manager to make website updates utilizing Cascade (a content management software)
• Completes administrative tasks as assigned to include scheduling, setting up virtual meetings, and creating marketing materials
• Provides customer service and reception support
• Provides day-of-support for events including setup, check-in, and cleanup
• Other duties as assigned

Reports to the Assistant Director of Operations and Adjunct Support, Faculty Success.

Qualifications:

Required

• A general understanding of basic accounting procedures for budget maintenance
• Ability to work independently as well as be a good team member
• Ability to process detailed work with accuracy and efficiency
• Ability to appropriately handle confidential information
• Excellent customer service and people skills to provide a welcoming environment
• Knowledge of basic office practices
• Must be available to work 25 - 28 hours per week during our weekday office hours
• Proficiency with computers and software applications such as MS Office / 365
• Strong verbal and written communication skills
• Strong interpersonal and leadership skills

Additional Considerations

• Ability to learn technology applications quickly
• Experience working with data entry
• Experience working with web applications
• Experience with social media and creating marketing materials is a plus
• Previous fiscal, office & receptionist experience
• Proficiency in Windows applications, both PC and Mac environments
• Proficiency with M365 (MS Office Suite)

Additional Posting Information:

Note: You will be required to submit a cover letter and resume and provide 3 references with this application.

Please refer to our websites https://www.jmu.edu/faculty/faculty-success/index.shtml and www.jmu.edu/cfi/ for more information about our us.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position with no benefits.