Fiscal Associate

The College of Arts and Sciences seeks a Fiscal Associate to support a group of academic units. The Fiscal Associate leverages advanced operational knowledge to accomplish work independently, prioritizing transaction volume over the course of the academic year, as well as across multiple departments. This position is the first point of contact, initiating Workday financial transactions, advising personnel, liaising with other university offices and suppliers, and managing risk by ensuring compliance with university, college and department policies, guidelines, and standard operating procedures, as well as budget limits. The Fiscal Associate is the Purchasing Card Manager and coordinates all aspects of procurement of supplies, services, and equipment. The Fiscal Associate is also the Equipment Coordinator for all assets; responsible for purchasing, tracking, auditing, and disposing of physical assets. The Fiscal Associate supports the Business Operations Managers in the coordination of space, including submission of facilities requests and administrative support for renovation projects. The Fiscal Associate anticipates, researches, and proposes solutions to financial problems based on established guidelines and precedent and escalates when needed to department leaders. The Fiscal Associate maintains the confidentiality of sensitive information, utilizing discretion and judgment in all matters; manages records in compliance with the university general records retention schedule, and is expected to continue professional development while providing secondary support to the Fiscal Officer, Business Operations Managers, Analysts, and the department. Manage Philosophy graduate student groups and Council of Student Affairs (CSA) process. Act as the primary point of contact for Student Financial Aid (SFA) submissions. Attend relevant departmental and university meetings as required. Perform other duties as assigned.

The Fiscal Associate is expected to participate in regularly scheduled staff meetings and other department committees where their expertise may be required.

Minimum Education Required

High School diploma or GED

Desired Education
Associate Level Degree in Accounting, Business Administration, Finance, or related area, or an equivalent combination of education and experience.

Required Qualifications

A minimum of two (2) years of experience in a business or finance capacity; experience with financial procurement functions; knowledge of accounting principles and applications and financial management principles and practices; strong written and verbal communication skills; demonstrated proficiency with the Microsoft Office Suite.

Desired Qualifications
Demonstrable experience with business process improvement; experience with and knowledge of university policies, procedures, and enterprise/financial systems (e.g. Workday); ability to manage multiple time-sensitive priorities with limited guidance; and works well in a collaborative team environment. Experience working in an academic setting.

The College of the Arts and Sciences Office of Finance is seeking a Fiscal Associate. The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20+ world-class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field.