Generalist, HR/FA
Position Summary
The Human Resources and Faculty Affairs Generalist is responsible for coordinating the day-to-day human resources/faculty affairs functions within the Basic Science Pod. They will meet weekly with HR/FA leadership team to provide updates on requested items. They will attend meetings with the HR/FA team, department contact, and/or Department Administrator to review the status of HR/FA transactions. Additionally, they will provide back-up support to other generalists, managers and directors, as necessary, including vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).
Responsibilities
- Recruitment
- Assist with the recruitment of staff by posting positions using Columbia’s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.
- Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.
- Faculty Appointments, Reappointments & Promotions
- Works with the Office of Faculty Affairs to manage the hiring process so that new faculty and other academic staff are able to on-board smoothly and function in the capacity for which they were hired.
- Manages the reappointment process every year. Works with colleagues in the department to manage the reappointment process with focus on adherence to deadlines.
- Onboarding
- Responsible for onboarding staff, faculty, researchers, and students. This includes scheduling welcome program, medical surveillance and UNI creation.
- Communication with new hires and departments to ensure smooth onboarding experience.
- Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
- Process all short-term visitors and student utilizing JIRA.
- Payroll and PeopleSoft Process Management
- Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
- Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors.
- Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or re-classifications; leaves of absences and terminations) for PeopleSoft updates.
- Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
- Compliance and Immigration
- Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
- Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
- Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.
- Track and ensure compliance concerning I-9 processing, HIPAA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
- Systems and Project Work:
- Use ServiceNow HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
- Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
- Manage special projects as designated by Pod leadership.
- Perform other related duties and responsibilities as assigned/requested.
Minimum Qualifications
- Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
- Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
- Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
- Strong analytical and tenacious problem-solving skills necessary
- Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
- Must be able to quickly acquire knowledge of University policies, procedures, and systems.
Preferred Qualifications
- Certification (SHRM, Labor Relations, HR, etc).
- Degree in Human Resources or related field.
- Healthcare and or Academic Medicine experience.
- Human Resources experience preferred.
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