GME Financial Analyst

GME Financial Analyst

Job ID: 298395
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information
The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

The Office of Graduate Medical Education (GME) is a small, team-based environment where collaboration, creativity, self-directedness, efficiency, ability to multi-task, team-player mentality, and continuous improvement are valued. The position is under the direction and supervision of the Senior Associate Dean for Graduate Medical Education & Designated Institutional Official (DIO), the Assistant Dean for Graduate Medical Education, and the Graduate Medical Education Manager. The Medical College of Georgia (MCG) Graduate Medical Education (GME) Office maintains a complement of approximately 600+ trainees (i. e., House Staff). We are growing rapidly, and project trainees to exceed 800+ in the next 5 years. This position will be critical to ensure financial support and compliance with associated Accreditation Council for Graduate Medical Education (ACGME) requirements.

Job Summary
The MCG GME Financial Analyst will assist the GME Manager with financial operations, including preparation of the original budget, GME central budget, and associated exhibits, as well as monthly and annual financial reports and statements. They will also reconcile the GME budget each month, covering State, Wellstar, St. Joseph/ Candler, VA, Piedmont, MCG Foundation, Georgia Board, and other funding accounts as needed. They will manage accounts to ensure expenditures are processed appropriately and fund amounts remain within budget guidelines.

This position must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of responsibilities, functions and underlying management structure of the Graduate Medical Education Office, Residency Training Program, and Wellstar MCG Health. They must have expertise in Microsoft Excel, organizing and independently prioritizing work, establishing/improving procedures, ensuring orderly and timely workflow, and must maintain strict privacy in handling large amounts of confidential information. Serve as a liaison with MCG Operations, Wellstar, MCG Foundation, VA Medical Center (VAMC), and other agencies.

Responsibilities
The responsibilities include, but are not limited to:

Liaison with VAMC

• Maintain VA billing data for House Staff in compliance with VA Disbursement Agreement and GME Policies, process monthly VA billing, manage and update VA draft Bill, prepare invoices and submit to the VA Medical Center for payment.
• Assist with ongoing monitoring of VA reimbursements, data collection, analysis, and reporting to the Senior Associate Dean for GME& VA Affairs and MCG Operations, reconcile VA billing with payments received and report reimbursement funds received to include any deficits.
• Ensure consistency between VA monthly reporting and monthly state reporting, ensure accuracy of documents sent to the VA to include onboarding documentation necessary for reimbursement and monthly House Staff schedules.

MCG GME Budgeting and Reconciliation

• Assist with monthly validation; House Staff FTE; and budget projection reporting. Maintain communication and review GME budget projections with relevant managers and attend budget review meetings. Prepare requested reports and surveys; support financial requests from management; assist with ePAR transactions, budget amendments, and cost transfers to manage budgets accurately. Monitor and reconcile GME accounts regularly to ensure timeliness, accuracy, and compliance with institutional guidelines.
• Assist with review of monthly House Staff budget and distribution verification; identify discrepancies; process ePAR transactions for ad Hoc Salary Changes and Distribution Changes as needed to ensure that House Staff expenses are allocated appropriately; process Additional Duty Pay ePAR transactions in Peoplesoft for House Staff extra duty.
• Assist with completion of special projects, surveys, and questionnaires pertinent to the financial functions and activities in the GME department. Must meet all institutional guidelines while providing complete and accurate information and complete additional duties as assigned in a timely fashion.

GME Committees

• Develop and maintain comprehensive financial models for all new programs and complement changes, ensuring thorough documentation of all related assumptions and outcomes for the GMEC (GME Committee), GME Governing Body, and JOC (Joint Operating Committee). Serve as the primary support for record-keeping and complement tracking for both the GMEC and GME Governing Body, including the creation of tracking documents to facilitate informed decision-making.
• Assist the GME Manager and Director of Operations in the preparation and annual renewal of the GME REPSA ($50+ million) with Wellstar. Prepare, manage, and monitor external GME contracts to ensure compliance and effective tracking. Work closely with the AU accounting and billing divisions to ensure all invoices to external agencies are generated and revenue is received.

Auditing

• Audit and process payments; address accounting discrepancies; record and analyze revenues and expenses accurately; maintain budgets with periodic reporting; keep financial records according to established policies.
• Analyze financial data; recommend efficient resource allocation; assist with trend, cost, revenue, commitment, and obligation analysis to project future financial outcomes.

Other

• Perform all other related duties as assigned.

Required Qualifications
Educational Requirements
Bachelor's degree from an accredited college or university with two years of experience in financial analysis or other business-related field.

Knowledge, Skills, & Abilities
ABILITIES
Ability to maintain confidentiality

KNOWLEDGE
Working knowledge of AU's policies and procedures.

Complete understanding of the structure and guidelines related to National Institutes of Health sponsored projects.

Proficient in Microsoft Office and other computer software/databases.

SKILLS
Excellent interpersonal, written, and verbal communication skills.

Shift/Salary/Benefits
Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Salary Minimum: $52,500/Annually - $65,600/Annually

Pay Band: 10

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position)

Recruitment Period: 5/11/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365