GME Financial Specialist

The Graduate Medical Education (GME) Office oversees institutional and program-level accreditation compliance and physician education requirements for graduate medical education at Michigan Medicine. The GME Financial Specialist supports these efforts by managing recurring financial operations. This role serves as the primary specialist for off-site billing, payroll processing, and key GME fiscal activities. The position collaborates closely with peer financial specialists, training programs, and hospital partners to ensure accurate financial reporting, reconciliation, compliance with policies and agreements, and continuous process improvement. This position will report to the GME Administrative Manager

Collaboratively work with peer GME Financial Specialists in the execution of the below responsibilities:

Oversight of Off-Site Billing:

Is the primary GME Financial Specialist in the management of off-site billing for House Officer salary/benefits. Annually, timely, and accurately, executes the following:

• Produces monthly invoices for the salary/benefits of the House Officers that rotated to off-site institutions.
• Investigates and resolves discrepancies with U-M Health training programs and/or off-site institutions.
• Prepares and analyzes academic year-end reconciliations internally and with community hospital partners.
• Prepares variance analysis and trend reports including FTE reports.
• Communicates annual billing rates.

Oversight of House Officer Payroll:

Is the primary GME Financial Specialist in the management of House Officer payroll transaction review. Reviews, analyzes, resolves discrepancies through investigation, and approves for the following:

• Back-up Gross Pay Register Report for House Officers.
• Ensures alignment with UM | HOA Collective Bargaining Agreement for House Officer Additional Pay Requests.
• Oversight of processes, procedures, and training and implements improvements related to the above.

Oversight of GME Fiscal Operations for the Following:

Collaborates with other GME Financial Specialists in essential GME fiscal operations. May include, reviewing, analyzing, resolving discrepancies through investigation and processing corrections, and approving the following:

• Contingency Fund processing.
• Life Support Training payments.
• USMLE Step 3 / COMLEX Level 3 reimbursement.
• Investigation and resolution of unknown or inappropriate Statement of Account (SOA) charges.
• Prepares reports and analysis of variances.

Oversight of MedHub Data Integrity:

• Generates relevant reports to analyze schedule errors each month and ensures resolution.
• Generates relevant reports to analyze unassigned sites each month and ensures resolution.
• Prepares, analyzes, communicates academic year-end reconciliation with hospital partners for visiting resident rotations.

Additional GME Fiscal Operations Duties and Responsibilities:

• Assists other GME Financial Specialists with fiscal operations as requested.
• Functions as a back-up to other GME Financial Specialists in GME.
• Assists with processing batch additional payments which occur throughout the academic year (e.g. Annual Lump Sum Payments and Holiday Pay).
• Assists in developing annual budgets and executing budgets.
• Assists in developing annual billing rates.
• Collaborates with HR Labor Relations advisors on resolving discrepancies and/or errors related to House Officers.
• Reviews and reconciles PCard.
• Reconciles, analyzes and audits accounts.
• Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments.
• Coordinates accounting matters with other departments.
• Proofs entries to general ledger and accounts.
• Resolves discrepancies and/or errors within all above areas and evaluate various courses of action.
• Creates reports as requested.

Back-Up GME MedHub Institutional Administrator:

• Understands GME institutional MedHub functionality.
• Understands essential settings for both the institution and programs.
• Can grant/revoke access.
• Can grant/revoke unlocks.
• Knows contacts for various internal systems that link to MedHub.
• Attends MedHub training sessions.

Additional Duties and Responsibilities:

• In all areas, critically evaluates processes for improvement and implements change.
• Provides training and education to Program Administrators on processes and policies related to House Officer additional payments.

Additional duties and responsibilities as assigned.

Required Qualifications:

• Bachelor’s degree in finance related field of study or equivalent combination of education and experience.
• 2+ years of finance professional experience.
• Proven ability to critically think by processing and organizing facts, data and other information in accordance with requirements, policies and procedures in order to define a problem and develop effective solutions.
• Demonstrated ability to think autonomously and escalate issues as needed.
• Demonstrated ability to make independent decisions to determine appropriate course of action within the context of policies and standards.
• Demonstrated ability to analyze, compare and evaluate various courses of action within scope of the role.
• Proven ability to prioritize, meet deadlines and produce detailed and accurate work.
• High standards for quality of work and strong attention to detail.
• Ability to complete multiple tasks concurrently with changing priorities.
• Proven ability to a proactive approach to all responsibilities.
• Demonstrated ability to work independently and establish priorities yet function as an integral part of a highly productive team.
• Excellent verbal, interpersonal, and organizational skills with a strong customer focus.
• Excellent written and oral skills.
• Ability to professionally represent the GME Office within the University and to external organizations.
• Proven ability to assess and handle highly sensitive and confidential matters.
• Strong Excel knowledge (pivot tables, criteria, and complex formulas) with excellent overall computer skills, including MS Word.
• Desire to explore innovative solutions.
• Must be dependable with a history of excellent attendance.

Desired Qualifications:

• Previous experience in an academic environment, preferably medical education.
• Demonstrated experience with the University's financial and payroll systems (Business Objects, Finance BI (Oracle), and MPathways).
• Knowledge of University policies and procedures.