Job Summary:

The GME Program Manager in the Department of Surgery plays a critical role in the administration and daily operations of the Plastic Surgery Residency Program and select ACGME- and non-ACGME-accredited surgical fellowship programs. This role requires comprehensive knowledge of GME policies, accreditation standards, and best practices specific to surgical training. The incumbent will recommend and implement process improvements in collaboration with program leadership to support educational excellence and compliance. Responsibilities include, but not limited to, managing resident and fellow recruitment, onboarding, scheduling, evaluations, program accreditation documentation, and coordinating educational conferences and events.

• This position is full time (100%)
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities:

• Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
• Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
• Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained
• Maintains the resident/fellow and program expenditures. Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
• Regularly attends monthly program coordinator meetings and GME educational offerings. Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs. Should regularly attend national GME or specialty conference(s)
• Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Advises residents/fellows, program staff/faculty of program and institutional policies and procedures

Department:

School of Medicine and Public Health, Department of Surgery, Education and Research Programs

The Wisconsin Department of Surgery is one of the leading surgical programs in the nation, excelling in patient care, surgical education, and surgical research. We are composed of more than 130 full-time faculty across 10 divisions and nearly 200 additional staff who support our mission. Our surgeons perform almost 20,000 operations per year for pediatric and adult patients. Training the next generation of surgeons and clinician-scientists is integral in our department, with more than 100 residents and fellows trained each year. The department is consistently among the top surgery programs with extramural research funding, ranking seventh nationally in NIH funding over the last 10 years.

Working in the Wisconsin Department of Surgery means that you will have the opportunity to collaborate with exceptional people to achieve extraordinary results. Our administrative staff plays a key role in supporting and enhancing the exceptional work being done on a daily basis.

Compensation:

The starting salary for the position is $85,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

Required Qualifications:

• Minimum of three (3) years of full-time, professional work experience in an administrative or academic setting.
• Demonstrated ability to manage multiple priorities, deadlines, and complex projects with a high level of accuracy and attention to detail.
• Strong written and verbal communication skills with the ability to interact professionally with faculty, residents/fellows, institutional leadership, and external agencies.

Preferred Qualifications:

• Minimum of two (2) years of experience in graduate medical education or other relevant professional setting.
• Experience with budget management, recruitment coordination, accreditation site visits, and program evaluation activities.

Education: Bachelor's Degree preferred