Graduate Assistant for Faculty and Staff Engagement

Position Summary

The Graduate Assistant for Faculty and Staff Engagement supports the planning, coordination, and implementation of professional learning and engagement initiatives within the Office of Academic and Community Engagement. Reporting to the Assistant Director, this position plays a key role in supporting the logistics, communications, and data tracking for a university-wide certificate program, unit-specific workshops and presentations, and additional faculty and staff engagement initiatives across the Office.This role focuses on coordination, operational support, and data-informed program tracking to ensure the effective delivery of high-quality learning experiences for faculty and staff. The Graduate Assistant will gain hands-on experience in program management, professional development initiatives, and higher education administration.

Duties/Responsibilities

Program Coordination & Implementation

• Assist with coordination of an open-enrollment, ongoing certificate program.
• Support participant registration, tracking, and communication, including confirmations, reminders, and follow-ups.
• Maintain participant lists, attendance, and completion records.
• Prepare and organize session materials and shared program resources.
• Coordinate scheduling details, room reservations, and technology needs.
• Support session delivery, including setup, check-in, and participant assistance.
• Assist with coordination of certificate completion recognition and events.

Percentage of time: 40

Workshops, Presentations, and Program Support

• Assist with logistics for unit-specific workshops, presentations, and training sessions.
• Support the development and preparation of learning materials for workshops and presentations, including formatting, resource compilation, and content organization.
• Support coordination of additional faculty and staff engagement initiatives across the Office.
• Prepare materials, manage attendance tracking, and maintain participation records.
• Coordinate scheduling and communication with participants and campus partners.
• Provide in-person or virtual support during sessions to ensure smooth delivery.

Percentage of time: 30

Data Tracking, Reporting, and Analysis

• Assist with collection and organization of program evaluation data, including surveys and participant feedback.
• Maintain accurate records of participation, attendance, and completion across programs.
• Support basic analysis of qualitative and quantitative data to identify trends.
• Assist in preparing summary reports and data visualizations for program assessment.
• Contribute to tracking program outcomes to support continuous improvement efforts.

Percentage of time: 20

Administrative & Office Support

• Provide general administrative support for faculty and staff engagement initiatives.
• Assist with scheduling, document preparation, and coordination of office activities.
• Support special projects and initiatives as assigned.

Percentage of time: 10

Classification Title

Graduate Assistant

FLSA

Exempt

FTE

0.4

Relevant/Preferred Education, Experience, Licensure, Certification in Position

• Experience coordinating events, workshops, or programs.
• Interest in higher education, academic affairs, or professional development.
• Experience with Microsoft Office, Google Workspace, or similar tools.
• Experience working with data tracking, reporting, or basic analysis.
• Preference for doctoral (PhD) candidates with an interest in faculty and staff development, professional learning, or higher education administration.

Knowledge, Skills, Abilities and/or Competencies

• Strong organizational and project coordination skills.
• Ability to manage multiple tasks and deadlines.
• Attention to detail in managing logistics and communications.
• Effective interpersonal and communication skills.
• Ability to work collaboratively with faculty, staff, and students.
• Ability to support event logistics and program implementation.
• Ability to maintain accurate records and support data tracking and basic analysis.

Physical Demands

Lift up to approx. 25lbs