Job Description

Manage, review and negotiate terms and conditions of awards and subawards to ensure compliance with federal and other sponsored guidelines, university policies and with prime awards and conditions. Serve as liaison between University and funding sponsors and as intermediary between PI and sponsors.

Initiates the sponsored programs closeout process, prepares financial statements and billings according to sponsor terms and deadlines; performs a review of GL activity to ensure compliance with circular and sponsor terms and conditions including monitoring spending, reviewing and reconciling expenses, costs, revenue, EB and F&A, allowable costs, special terms and conditions and PMS activity.

Review and authorize and monitor award relinquishing/terminations, re-budgeting requests, carryover requests, no cost extensions; and non-financial closeout reports for NIH awards.

Provides guidance to university community on sponsored programs administration issues. Prepares, reconciling and closing journal entry upon closing and disabling fund accounts. Update and audit award and fund account parameters

Other duties and responsibilities as assigned.

Qualifications

Bachelor's Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required.
Certified Research Administrator preferred.
Demonstrated knowledge of sponsored programs and post award administration and related federal policies, procedures and regulations.
Ability to work collaboratively as well as independently, handle varied work assignments, prioritize tasks, demonstrated strong written and verbal communication skills and customer service orientation.
Knowledge of university systems including PennERA, BEN and Data Warehouse preferred.
Excellent interpersonal, communication and presentation skills. Demonstrated ability to be detail-oriented and accurate.
Able to handle multiple tasks simultaneously. Demonstrated organizational and prioritization skills, along with the ability to work within tight and often conflicting deadlines.
Must be flexible, show effective judgement, discretion and have the ability to handle confidential financial matters.
Work effectively in a highly matrixed and decentralized environment with the ability to navigate through ambiguity and demonstrate appreciation and support for diversity, inclusion and belonging in a constantly evolving academic/higher education environment.

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Grant and Contract Finance Administrator

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA

Job Description

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Grant and Contract Finance Administrator

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA

Job Description

This is a Preview Listing…

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Grants to USA Entities for Resource Management Research

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2026 AAA Annual Meeting: On the Verge

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Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

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Joint March Meeting and April Meeting — Global Physics Summit 2027

Grant and Contract Finance Administrator

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA

Job Description

This is a Preview Listing…

Related Jobs

Related Research Grants

Grants to USA Entities for Resource Management Research

Grants to USA Entities for Research on Engineering Systems

Grants to USA Entities for Advanced Materials Research

Grants to USA Entities for Intelligent Dynamic Systems Research

Grants to USA Entities for Civil Infrastructure Research

Grants to USA Entities for Nanochemistry, Supramolecular, and Macromolecular Chemistry Research

Grants to USA IHEs, Nonprofits, and Tribes for Chemistry Research on Life Processes

Grants to USA Entities for Chemical Computational Methods, Models, and Theory Research

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Grant and Contract Finance Administrator

University of Pennsylvania