Position Summary

The Taylor Family Department of Neurosurgery is seeking a Grant Specialist II to join its Research Administration team. We are looking for a collaborative professional with demonstrated experience in pre-award grant processes and a strong commitment to supporting investigators in securing funding to advance their research initiatives.

Grants Specialists (GS) play a vital role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The GSII supports faculty, leadership, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance.

This role is primarily remote, with a requirement to attend on-campus meetings at least monthly.

Job Description

Primary Duties & Responsibilities:

Proposal / Grant Management

Performs pre-award job duties in response to specific proposal guidelines and terms and conditions.
Works with faculty in proposal preparation and submission.
Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
Serves as a liaison between the Chair, Faculty, and Department Administrators (DAs).
Stays current on federal and university developments regarding research administration and complex regulations.
May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
Prepares and reviews all agency forms for submission.
Enters grant budgeting documents on line, as needed.
Obtains PI and institutional signatures for proposal submissions.
Initiates subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number.
Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.

Award Management

Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
Teams with the Post-Award unit on revised budgets.
Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.

Research Compliance

Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

Research Reporting

Tracks and maintains online database of grants submitted, awarded, rejected, etc.

Grant Closeout

Serves as responsible for closure of sponsored projects accounts.
Submits final progress report and invention statement (if applicable) to the appropriate agency.
Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.

Assists senior leadership with special projects.

Performs other duties as assigned including assisting senior leadership with special projects as requested.

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Grant Specialist II (Remote) - Neurosurgery

Washington University in St. Louis

St. Louis, Missouri, USA

Position Summary

This is a Preview Listing…

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Grant Specialist II (Remote) - Neurosurgery

Washington University in St. Louis

St. Louis, Missouri, USA

Position Summary

This is a Preview Listing…

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2026 AAA Annual Meeting: On the Verge

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Grant Specialist II (Remote) - Neurosurgery

Washington University in St. Louis

St. Louis, Missouri, USA

Position Summary

This is a Preview Listing…

Related Jobs

Related Research Grants

Grants to USA Entities for Resource Management Research

Grants to USA Entities for Research on Engineering Systems

Grants to USA Entities for Advanced Materials Research

Grants to USA Entities for Intelligent Dynamic Systems Research

Grants to USA Entities for Civil Infrastructure Research

Grants to USA Entities for Nanochemistry, Supramolecular, and Macromolecular Chemistry Research

Grants to USA IHEs, Nonprofits, and Tribes for Chemistry Research on Life Processes

Grants to USA Entities for Chemical Computational Methods, Models, and Theory Research

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

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Grant Specialist II (Remote) - Neurosurgery

Washington University in St. Louis