Grants Manager (all genders)

We are seeking a Grants Manager (mainly 'Pre Award') to identify funding opportunities and support our AI and LS researchers in preparing and submitting competitive grant applications. In this role, you will help secure vital research, infrastructure and training funding and ensure smooth, compliant grant management across the full project lifecycle.

You will work closely with the Finance Department, Research Group Leaders, and external Funding Agencies, and will be reporting to and get training from Anita Ender, Managing Director Aithyra and CeMM.

Start date: flexible

Contract: full-time

Positions available: 1

Your Tasks

Manage grant applications, ensuring all requirements and deadlines are met.
Advising scientists/researchers on funding opportunities
Coordinating and managing grant applications
Proofreading of proposals
Budget calculations
Preparation of grant agreements / consortium agreements
Provide financial and legal advice to AITHYRA scientists
Develop and submit high-quality grant proposals and applications
Coordinate with internal teams to gather data for impact reporting

Your Profile

Good understanding of national / international funding landscape (FWF, WWTF, Horizon Europe, etc.)
Previous experience as Grant Manager or similar roles
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Confidence and ability to engage, communicate and build relationships at all levels within an organization
Strong analytical and evaluative skills, proven project management skills

What We Offer

A competitive salary (minimum gross annual salary of EUR 65000)
Support for your wellbeing, including access to a company doctor
Fresh fruits, sweet treats, and free coffee & tea are available every day
Flexible working arrangements, with the option for one home office day per week
Core hours: Monday-Thursday 09:00-15:00, Friday 09:00-13:00
Meal allowance to make your day a little easier
A welcoming community with diverse social and cultural activities
Relocation support to help you settle in comfortably if you’re moving to join us

Application Process

Please submit your application until: 10.04.2026

We will be in touch afterward.

CV highlighting your relevant experience and achievements
Cover letter outlining your motivation & relevant experience
Contact details of at least two professional references

Should you have any questions, please contact the AITHYRA HR Team at

recruitment@aithyra.ac.at

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Grants Manager (all genders)

Research Institute for Biomedical Artificial Intelligence of the Austrian Academy of Sciences (AITHYRA)

Helmut-Qualtinger-Gasse 2/stg 2, 1030 Wien, Austria