HR and Payroll Coordinator

Purpose

The HR and Payroll Coordinator supports the Director of HR and Payroll in the effective daily operations of Human Resources and Payroll. This role manages recruitment processes, onboarding and offboarding, employee orientations, benefits administration, and assists with payroll processing as needed.

Essential Functions

Recruitment & Onboarding

• Assist in the hiring process with job postings and collaboration with hiring supervisors for all applicant pool management and screening functions.
• Conduct pre-employment background checks in accordance with position requirements.
• Work with hiring supervisors to create and execute offer letters for new hires that accurately reflect offers of employment.
• Initiate and manage onboarding processes for new hires including the verification of payroll documents, pre-employment welcome communications, and on-boarding appointments.
• Responsible for the new-employee orientation.

Offboarding & Exit Processing

• Coordinate exit processes including medical continuation and COBRA options, return of University equipment, final payroll details, and exit surveys.
• Notify IT, Facilities, and Finance of terminations and process associated paperwork in the absence of the payroll team.

Benefits Administration

• Assist eligible employees enrolling in health, dental, vision, life, and ancillary insurance benefits.
• Enroll participants in the company-sponsored retirement plan.
• Terminate life insurance policies post-retirement or in the event of employee death.
• Maintain accurate benefit files documentation.
• Reconcile monthly insurance benefit invoices and prepare them for payment.
• Process COBRA and medical continuation enrollments and payment documentation.
• Assist with annual open enrollment processes and the required system updates to facilitate the enrollment processes.

Payroll Coordination

• Train and be prepared to oversee daily payroll operations for all employees and student workers using ADP in the absence of the department director.

Compliance & Reporting

• Maintain OSHA logs and Workers’ Compensation files.
• Complete OSHA/BLS annual surveys and other regulatory reporting according to scheduled requirements.

Administrative Support

• Maintain and update weekly HR processing spreadsheets and payroll records.

Qualifications

• Ability to handle confidential information with discretion.
• Strong interpersonal, communication, and customer service skills.
• Strong organizational skills and attention to detail and ability to prioritize tasks independently.
• Proficient in Microsoft Excel and other MS Office applications.

Education

• Required: Associate’s degree in human resources, Accounting, Business Administration, or related field.
• Preferred: Bachelor’s degree in human resources, Accounting, Business Administration, or related field.

Experience

• Required: 2+ years of combined experience in human resources and payroll administration. 1+ years of supervisory experience required. Knowledge of Banner and/or ADP payroll system or similar HRIS platform required.
• Preferred: Prior HR or payroll experience in higher education. 2+ years in both human resources and payroll administration. 2+ years of supervisory experience. Proven use of Banner and/or ADP payroll systems.