HR Recruitment Specialist

Hiring Department

Human Resources Services

Job Description

The University of Missouri seeks a dynamic HR Recruitment Specialist to support the Office of Human Resources and more broadly, the University’s efforts to develop and deliver recruitment services for the MU campus. The successful candidate will foster and maintain positive relationships with hiring managers, candidates and the community and will drive accountability for the recruitment processes and procedures.

This position will focus on supporting the recruitment of various departmental vacancies in partnership with dedicated HR Recruitment Consultants (Recruiters) and HR Partners.

Key Responsibilities include:

Staff Recruitment Specialist Responsibilities

• Assisting department users with creating accurate job posting information on the Human Resources applicant portal and website.
• Establishes processes to ensure consistency, timeliness, documentation, and communication of reference check protocols.
• Initiates reference checks using approved vendor.
• Review feedback report in preparation for discussion with the hiring supervisor.
• Consulting with assigned colleges, schools and divisions (CDSs) to set up effective candidate screening of applications and employment requisitions.
• Developing positive working relationships with assigned CSDs in partnership with the Recruiters.
• Consulting with job applicants to clarify the application process, review application/resume materials and other required forms, and provide advice on job search strategies at the University of Missouri to include effective application materials.
• Marketing the university through individual applicant interactions, and various candidate pipelining efforts.
• Preparing, reviewing and approving salary offers for selected candidates.
• In partnership with a cross-functional team, process and perform duties related to the hiring and onboarding of new employees including preparing offers, analyzing compensation data, checking references, uploading documentation into PeopleSoft HRIS software, assisting employees with the completion of onboarding steps.
• Developing and managing relationships with UM System Staff, search partners, vendors, peer institutions and appropriate associations and consortiums.
• Communicating and providing backup to the other HR professionals on the team.
• Identifies background checks needed using knowledge of eRecruit, queries, and collaborations with recruiters, hiring supervisors, and other key stakeholders.
• Performs records review such as university history, performance evaluations, pending or previous investigations, and personnel file reviews.
• Investigates concerns further, including consulting with HR Partners and/or other applicable university leaders when necessary.
• Identifies and communicates concerns while maintaining confidentiality.
• Uses good judgment to identify candidate viability, concerns, and ineligibility for hire.
• Communicate outcomes with hiring supervisors and key stakeholders, determine eligibility for hire/rehire to improve the selection of quality hires, and mitigate liability and risk.
• Communicates with finalists regarding university policy and process.
• Compiling employment, classification, compensation, and training data necessary to prepare reports.
• Supporting the review and processing of Unpaid Appointments as needed.
• Participating in the development and implementation of new human resource related programs.

Advisory Responsibilities of the Role:

• Reviews content of recruitment plan prior to posting, and if necessary, works with departments to author and elevate plans specific to academic disciplines and units
• Provides advice and/or expertise related to employment laws, Collected Rules and Regulations (CRRs) and University policies and procedures associated with academic recruitment.
• Co-lead Hiring Manager training sessions with Recruit Specialist Team.
• Provide training to hiring managers regarding steps within the recruitment process (recruitment plan, dispositioning, candidate pool approvals, uploading documentation)
• Assists with offer letter template changes, business process updates, and creation of guides and tutorials.

The successful candidate will be detail oriented with exceptional organizational and time management skills. Candidates must demonstrate customer service, collaboration, confidentiality, integrity and a commitment to the university's values in their activities.

Shift

Monday - Friday, 8am - 5pm

Minimum Qualifications

A bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

2-3 years Human Resources support experiences preferable in a recruitment setting

Experience with Microsoft Office skills, especially Excel

Familiarity with PeopleSoft

Self-starter who can prioritize multiple work streams and manage time efficiently