Human Resources Assistant - Short-Term - Non-Classified - (Diversity, Equity & Compliance) District

Basic Function

Under the general supervision of the assigned administrator, provides confidential and administrative, technical, and customer service support to the Office of Human Resources and Employee Relations (HRER); assists with recruitment, onboarding, compliance documentation, and general HRER operations in alignment with State and Federal laws and regulations including but not limited to: California Education Code, Title 5 regulations, collective bargaining agreements, and District policies and procedures.

Representative Duties

1. Assists with the preparation of materials and documentation in support of labor relations and collective bargaining, including providing research, statistical data, and materials; serves as a resource to the Vice Chancellor, HRER or designee in collective bargaining.
2. Maintains accurate and confidential personnel files in compliance with Education Code, Title 5, and District retention requirements.
3. Supports onboarding processes including Live Scan coordination, I-9 verification, and new hire documentation.
4. Maintains confidentiality and handles sensitive information in accordance with relevant laws, rules, and regulations, and District policies and procedures.
5. Supports projects such as classification reviews, data audits, and process improvements.
6. Assist with compliance tasks, including mandated training tracking, credential verification, TB clearance, and employment eligibility.
7. Performs general administrative duties including scheduling, document preparation, scanning, and correspondence.
8. Assists with recruitment activities, including job postings, applicant tracking, screening logistics, and communication with candidates.
9. Provides front-line customer service to employees, applicants, and the public; responds to routine inquiries and directs complex matters to appropriate staff.
10. Processes personnel actions such as assignments, separations, salary placement documentation, and timesheets.
11. Enter and update information in various systems with accuracy and attention to detail.
12. Performs other related as assigned; specific duties not listed does not exclude them for this classification if the work is similar or related.