Human Resources Assistant
The Human Resources Assistant serves as the primary point of contact for employees and visitors, playing a key role in creating a welcoming and supportive HR experience. This position provides high-level, confidential administrative support across all functional areas of Human Resources, ensuring accuracy, timeliness, and professionalism in all interactions. The role is integral to the day-to-day operations of the department and contributes to fostering a collaborative, positive, and service-oriented team environment.
Responsibilities
- Answers questions from applicants and employees relative to standard policies and hiring processes; triages and refers more complex questions to appropriate senior level HR staff.
- Maintains the integrity and confidentiality of human resources files and records.
- Serves as primary onboarding responsibilities including meeting, reviewing, and ensuring all onboarding checklist items are accurate and complete.
- Primary administrative support to the Assistant Vice President of Human Resources, as well as general support to the department.
- Maintains accurate and up-to-date human resources records, documentation, and employee files.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- May assist with data entry into Oracle and benefits administration.
- May assist with planning and execution of special events such as employee recognition events, celebrations, new hire orientations, etc.
- Assists with processing of college invoices, department ordering, and employment verifications.
- Assists with various state and federal reporting requirements and special projects.
- Perform other related duties as assigned and based on departmental need.
Qualifications
- High School Diploma or GED
- 1-3 years of experience required, 3-5 years preferred
- Prior Human Resources experience preferred.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
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