Human Resources Assistant
POSITION SUMMARY
The Human Resources Assistant will provide office support to the Human Resources Department and assist with HR projects and events.
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
- Receive and direct visitors while assessing the relative importance of each, answer telephones, screen callers, provide information as requested. Assist in preparing all incoming and outgoing correspondence. Provide department coverage.
- Conduct I-9 verifications, employment verifications, sort & distribute mail, and other administrative tasks as needed.
- Maintain records for new hires and separating employees in the State Universities Retirement System.
- Perform project work for any of the HR areas (i.e.: HRIS, labor/employee relations, learning/wellness, talent acquisition, total rewards). Collaborate with project owner for training, to understand timeline, and to deliver the established outcomes.
- Prepare training announcements, enrollment forms, evaluation materials, and other documents.
- Assist with meeting/training support including room reservations, logistics, and other supplies.
- Work collaboratively as a team member with other members of management and the HR staff.
- Serve as a back-up to the Sr. Administrative Assistant.
- Develop and maintain organizational communications for the employee newsletter, employee portal, social media, and other resources to ensure employees have knowledge of training and development events, resources, and other HR initiatives.
- Maintain a high level of confidentiality of information originating from or directed to the department related to personnel, employee/labor relations, and organizational issues.
- Assist with special events and serve on committees as needed.
- Participate in achieving departmental and college goals and objectives.
- Perform other job-related duties as assigned.
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