Human Resources Specialist
North Orange County Community College District

Position Number: 2015951P

Location: District Services

Department: District Human Resources

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)

Job Description:

Confidential Personnel Records and Employment Actions

Processes confidential personnel records, contracts, salary placements, step increases, and other employment actions with discretion.

Maintains and updates personnel files and HRIS records, applying heightened confidentiality protocols for data related to negotiations, grievances, or investigations.

Prepares confidential reports for executive leadership regarding employment actions, trends, or sensitive personnel matters.

Confidential Onboarding

Coordinates onboarding for new hires with discretion, ensuring timely completion of forms, verifications, and orientations in compliance with policies and confidentiality standards.

Prepares employment contracts for personnel in accordance with established policies and procedures; analyzes, evaluates, and calculates qualifications and work experience for academic, classified, and administrative classifications to ensure appropriate salary placement and step advancement; reviews and verifies the minimum qualifications of faculty and staff.

Analyzes transcripts, certifications, and employment verifications according to Chancellor Office Guidelines, Education Code, and/or Title V to certify academic, administrative, and classified personnel, meet state minimum qualifications, and faculty service areas.

Coordinates equivalency requests, facilitates committee meetings, and implements outcomes.

Confidential Classification and Compensation Analysis

Processes job data changes and reclassification-related documentation.

Supports the confidential analysis and review of job descriptions, salary schedules, and organizational structures to assist management in preparing for negotiations, compensation reviews, and classification studies.

Confidential Correspondence, Reporting, and Compliance Support

Drafts and prepares confidential correspondence, reports, presentations and briefing documents for executive leadership and Board level consideration.

Respond to questions from employees, managers, and external agencies, exercising discretion when matters involve grievances, negotiations, or disciplinary issues.

Ensures compliance with federal, state, and local employment regulations and District policies, with particular attention to areas under active labor relations review.

Technology and Process Improvement

Utilizes HRIS and applicant tracking systems to execute employment transactions, generate reports, and audit data integrity; coordinates with Information Services to test system changes and implement enhancements.

Recommends and implements process improvements that streamline HR workflows, strengthen internal controls, and enhance service quality.

Mentors, trains, and guides District employees across all campuses in specialized HR procedures, shaping best practices and serving as both a technical expert and strategic advisor to managers, deans, supervisors, and staff across both classified and academic areas.

Learns and applies emerging technologies and advances in HR systems, tools, and practices as necessary to perform duties in an efficient, organized, and timely manner.

Diversity, Equity, Inclusion, and Accessibility (DEIA)

Supports District efforts to foster an inclusive work environment by ensuring HR practices and processes are equitable, accessible, and culturally responsive.

Attends and participates in diversity, equity, inclusion, and accessibility training and initiatives to enhance awareness and support fair employment practices.

Assists in promoting and integrating DEIA principles into recruitment, onboarding, classification, and other HR functions.

General

Performs administrative tasks to support assigned HR functions, including scheduling, data entry, and document preparation.

Drafts, proofreads, and maintains confidential correspondence, reports, and documents for HR management.

Coordinates meetings, trainings, and activities related to HR programs while ensuring confidentiality.
Participates in special projects, cross-functional workgroups, and policy updates.

Performs other related duties as assigned to support the operational objectives of the Human Resources Department.

Provides back up support to recruitment and selection including planning, posting, and screening. Assists with maintaining confidential applicant data within tracking systems ensuring integrity during recruitment processes.

Compiles, coordinates and prepares Board Agenda items and materials for assigned area of responsibility.

Trains and provides work direction and guidance to hourly staff as directed.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Primary Purpose:

Pursuant to California Education Code Sections 88003 and 88003.1, this position is designated as Confidential within the classified service. Incumbents in this designation are assigned duties that require regular access to or participation in matters related to collective bargaining on behalf of the District. As a result of these responsibilities, confidential employees are excluded from represented bargaining units and are classified separately within the District's classified service structure.

Under the general direction of an administrator or manager, the Human Resources (HR) Specialist provides confidential technical and administrative support in delivering human resources services. The Specialist requires handling sensitive personnel information, shaping management strategy, and serving as a subject-matter resource in complex matters affecting labor relations, fiscal accountability, and compliance.

The HR Specialist provides specialized support in areas such as onboarding, personnel records administration, classification and compensation transactions, benefits processing, and related human resources functions.

Working Relationships:

The Human Resources Specialist works closely with Human Resources management and staff to coordinate confidential recruitment, classification, benefits, and personnel transactions. The position provides discreet assistance to District administrators, managers, and supervisors on sensitive personnel matters, while collaborating with Payroll and Information Services to ensure secure processing of employee data. The Specialist also communicates with applicants, employees, retirees, and external agencies or to exchange information and provide confidential guidance in compliance with policies and agreements.

Knowledge, Skills, and Abilities:

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Principles, practices, and terminology of human resources administration, including recruitment, onboarding, personnel records management, benefits, classification, and compensation.

Human Resources Specialist
North Orange County Community College District

Position Number: 2015951P

Location: District Services

Department: District Human Resources

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)

Job Description:

Confidential Personnel Records and Employment Actions

Processes confidential personnel records, contracts, salary placements, step increases, and other employment actions with discretion.

Maintains and updates personnel files and HRIS records, applying heightened confidentiality protocols for data related to negotiations, grievances, or investigations.

Prepares confidential reports for executive leadership regarding employment actions, trends, or sensitive personnel matters.

Confidential Onboarding

Coordinates onboarding for new hires with discretion, ensuring timely completion of forms, verifications, and orientations in compliance with policies and confidentiality standards.

Prepares employment contracts for personnel in accordance with established policies and procedures; analyzes, evaluates, and calculates qualifications and work experience for academic, classified, and administrative classifications to ensure appropriate salary placement and step advancement; reviews and verifies the minimum qualifications of faculty and staff.

Analyzes transcripts, certifications, and employment verifications according to Chancellor Office Guidelines, Education Code, and/or Title V to certify academic, administrative, and classified personnel, meet state minimum qualifications, and faculty service areas.

Coordinates equivalency requests, facilitates committee meetings, and implements outcomes.

Confidential Classification and Compensation Analysis

Processes job data changes and reclassification-related documentation.

Supports the confidential analysis and review of job descriptions, salary schedules, and organizational structures to assist management in preparing for negotiations, compensation reviews, and classification studies.

Confidential Correspondence, Reporting, and Compliance Support

Drafts and prepares confidential correspondence, reports, presentations and briefing documents for executive leadership and Board level consideration.

Respond to questions from employees, managers, and external agencies, exercising discretion when matters involve grievances, negotiations, or disciplinary issues.

Ensures compliance with federal, state, and local employment regulations and District policies, with particular attention to areas under active labor relations review.

Technology and Process Improvement

Utilizes HRIS and applicant tracking systems to execute employment transactions, generate reports, and audit data integrity; coordinates with Information Services to test system changes and implement enhancements.

Recommends and implements process improvements that streamline HR workflows, strengthen internal controls, and enhance service quality.

Mentors, trains, and guides District employees across all campuses in specialized HR procedures, shaping best practices and serving as both a technical expert and strategic advisor to managers, deans, supervisors, and staff across both classified and academic areas.

Learns and applies emerging technologies and advances in HR systems, tools, and practices as necessary to perform duties in an efficient, organized, and timely manner.

Diversity, Equity, Inclusion, and Accessibility (DEIA)

Supports District efforts to foster an inclusive work environment by ensuring HR practices and processes are equitable, accessible, and culturally responsive.

Attends and participates in diversity, equity, inclusion, and accessibility training and initiatives to enhance awareness and support fair employment practices.

Assists in promoting and integrating DEIA principles into recruitment, onboarding, classification, and other HR functions.

General

Performs administrative tasks to support assigned HR functions, including scheduling, data entry, and document preparation.

Drafts, proofreads, and maintains confidential correspondence, reports, and documents for HR management.

Coordinates meetings, trainings, and activities related to HR programs while ensuring confidentiality.
Participates in special projects, cross-functional workgroups, and policy updates.

Performs other related duties as assigned to support the operational objectives of the Human Resources Department.

Provides back up support to recruitment and selection including planning, posting, and screening. Assists with maintaining confidential applicant data within tracking systems ensuring integrity during recruitment processes.

Compiles, coordinates and prepares Board Agenda items and materials for assigned area of responsibility.

Trains and provides work direction and guidance to hourly staff as directed.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Primary Purpose:

Pursuant to California Education Code Sections 88003 and 88003.1, this position is designated as Confidential within the classified service. Incumbents in this designation are assigned duties that require regular access to or participation in matters related to collective bargaining on behalf of the District. As a result of these responsibilities, confidential employees are excluded from represented bargaining units and are classified separately within the District's classified service structure.

Under the general direction of an administrator or manager, the Human Resources (HR) Specialist provides confidential technical and administrative support in delivering human resources services. The Specialist requires handling sensitive personnel information, shaping management strategy, and serving as a subject-matter resource in complex matters affecting labor relations, fiscal accountability, and compliance.

The HR Specialist provides specialized support in areas such as onboarding, personnel records administration, classification and compensation transactions, benefits processing, and related human resources functions.

Working Relationships:

The Human Resources Specialist works closely with Human Resources management and staff to coordinate confidential recruitment, classification, benefits, and personnel transactions. The position provides discreet assistance to District administrators, managers, and supervisors on sensitive personnel matters, while collaborating with Payroll and Information Services to ensure secure processing of employee data. The Specialist also communicates with applicants, employees, retirees, and external agencies or to exchange information and provide confidential guidance in compliance with policies and agreements.

Knowledge, Skills, and Abilities:

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Principles, practices, and terminology of human resources administration, including recruitment, onboarding, personnel records management, benefits, classification, and compensation.