About the Opportunity
This position will provide fiscal management and support for daily business office functions for units supported by the shared business office. This position supports its units by developing budgets, tracking financial data, performing budget analysis, preparing financial reports, and implementing fund reconciliations. This position requires a proactive, analytical, and collaborative professional capable of navigating complex financial systems and building strong working relationships across the…
university. This is a hybrid position and will primarily support the School of Pharmacy but may provide support for the other units supported by this shared business office. (Shared business office currently consists of School of Public Health (SPH), Health Affairs Institute (HAI) and School of Pharmacy (SOP). Hereafter referred to as "units"). This position requires onsite presence on average three days per week. There will be instances when there will be team or school/unit meetings and events that will be in-person and it is expected that this role will attend those functions in person as well.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 37.5-hour work week
- 13 paid holidays
- 24 annual leave (vacation) days per year
- 18 sick days per year
- WVU offers a range of health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks.
- Wellness programs
What You'll Do
- Payroll validation and reconciliation.
- Manage schedule lines and labor distribution adjustments (LDAs) requests submitted by the HSC Research Office and work with WVU Shared Services to resolve issues.
- Calculate and transfer fringe expenses related to LDAs.
- Manage pay element requests including submission, termination, and reconciliation.
- Manage the hire and termination process.
- Coordinates effort reporting between the Cost and Compliance Office, faculty, department admins, and the HSC Research Office to ensure reports are distributed, signed, and returned in a timely manner.
- Manage scholarship process by coordinating between senior leadership within the School and WVU Financial Aid.
- Responsible for staying updated on the Research Incentive Policies and assisting in the preparation of the bi-annual research incentive calculation for faculty.
- Develop strong relationships and serve as liaison between senior management and WVU financial offices.
- Create and update detailed reconciliations for state and WVU Foundation account and distribute reports for state and WVU Foundation funding on a regular basis.
- Coordinates month-end variance analysis as required by the University budget office.
- Complete financial/institutional project activities as assigned by the Assistant Dean (AD) of Finance/Chief Business Planning Officer.
- Reviews variance budget reports through WVU financial systems and notifies and recommends corrective measures to fund managers.
- Assists in the completion of annual surveys, including but not limited to, the America Association of Colleges of Pharmacy (AACP).
- Manage communications and requests in the business office vanity account.
- Calculates budgets and prepares Foundation billing account authorization for submission to sponsored research accounting.
- Remains updated on active MOUs and co-funding agreements to then prepare and distribute invoices to the appropriate parties.
- Analyzes present and historical financial data, trends and costs, administrative commitments and obligations incurred to provide forecasts and to prepare the annual budget.
- Responsible for reviewing and approving transactions in Mountaineer Marketplace and the state and foundation Chrome River systems.
- Responsible for quarterly reporting of Unrecorded Assets and Liabilities, IT Subscriptions, and Employer Provided Housing and Gift Cards to the appropriate internal department.
- Develop and maintain procedure documents for internal use within the EBO for processes this position manages.
- Coordinate day-to-day accounting operations to ensure accuracy, efficiency, and compliance with School and University processes and procedures.
- This position will cross-train with others in the EBO to provide temporary support as needed.
- Advanced skill level for Microsoft Excel with a general knowledge and basic skill level for Microsoft Word.
- Prepare ad hoc analysis, reconciliations, and reports as requested by the AD of Finance, leadership of the school or University, or others as needed.
- Demonstrate a thorough knowledge of general accounting and budgeting and be able to apply knowledge in daily activities.
- Strong communication and customer service skills to be successful in gathering and sharing information with both internal and external customers.
- Attend all department, school, and University meetings and trainings as needed and/or requested.
- Other duties as assigned.
Qualifications
- Bachelor's degree in business, accounting, finance or related field.
- A minimum of three (3) years of experience in the following: Business systems experience; General finance or accounting experience.
- Any equivalent combination of related education and/or experience will be considered.
- All qualifications must be met by the time of employment.
Knowledge, Skills and Abilities
- Demonstrated ability to exercise strong judgement and analyze moderately complex accounting problems and determine solutions
- Demonstrated ability to work independently or with little supervision whether working remotely or in person
- Demonstrated ability to communicate clearly both orally and in writing
- Demonstrated ability to establish and maintain effective relationships and deal tactfully with departmental faculty, staff, students, organizational units and external agencies.
- Demonstrated ability to plan, organize and prioritize work to be accomplished
- Demonstrated accounting skills
- Proficiency in use of software including Microsoft Excel
- Skill in the accurate preparation and review of payroll and budgets
Preferred Qualifications
- Master's degree in accounting or business administration preferred.
- Certified Public Accountant (CPA) licensure preferred.
- Experience in the University and state accounting system is preferred.
- Knowledge of WVU policies, procedures and procedures pertaining to purchasing and budgetary matters preferred.
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