Job Details
Working Title: *Internal Only* Office Manager/Administrative Assistant 00520
Role Title: Administrative Office Specialist III
Position Number: 00520
FLSA: Non Exempt
Appointment Type: Full Time
Type of Posting: Current CNU/Agency Employees Only
Is Sensitive Position?: No
Designated Personnel: No
Responsible Employee: This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.
Statement of Economic Interest: No
Is this a restricted position subject to availability of funding?: Yes
If Restricted Position, please paste statement: This is a restricted position subject to availability of funding
Departmental Objective
To preserve and carry out University traditions and ceremony and to engender institutional and financial support by producing first-rate events, programs, special projects, and communications that reflect the mission, goals, and values of Christopher Newport University.
Purpose of the Position
This position will facilitate the work of the Executive Director of University Events and the Office of University Events by providing administrative support and office management. Duties include but are not limited to answering office telephone lines, taking messages, responding to inquiries, maintaining communications through office email accounts, maintaining R.S.V.P. lists, paying invoices, procuring goods and services, completing department staff purchase card reconciliations, maintaining financial records, managing all office records and accounts, managing inventory and supplies, and assisting at events as needed.
Knowledge, Skills, and Abilities Related to Position
- Detail-oriented with highest standard of ethics
- Ability to communicate effectively and courteously via phone, email, and interpersonally
- Ability to exercise independent judgment
- Ability to work quickly and accurately
- Ability to work with confidential information
- Ability to work under pressure and work within tight deadlines
- Ability to work independently as well as establish and maintain cooperative and harmonious working relations with faculty, staff, students, and outside users
- Ability to learn scheduling, financial, procurement, and other computer software
- Strong bookkeeping skills
- Strong organizational skills
- Strong service orientation with excellent interpersonal and communication skills
- Working knowledge of Google suite of databases, spreadsheets, and word processing software
- Demonstrated ability to manage multiple projects simultaneously
- The ability to occasionally work early mornings, evenings, and weekends to supplement professional event staff on an ad hoc basis is a requirement for this position
- The ability to occasionally procure items off campus is a requirement for this position
Education, Experience, Licensure, Certification Required
Education:
- High school diploma or equivalent education/experience that equates to a high school diploma
Licensure:
- Valid Driver’s License
- Ability to obtain University golf cart/mini-bus driving certifications
Experience:
- Experience with spreadsheets and word processing
- Experience with bookkeeping
- Experience processing invoices and purchase requisitions
- Experience overseeing day-to-day administrative operations in an office setting
- Experience managing complex schedules
Additional Consideration(s)
Education:
- Associate’s Degree
- Coursework in business administration or related field
Experience:
- Experience with eVA procurement system
- Experience with multiple phone lines, email accounts, and/or managing web content
- Experience with bulk mailings
Salary Information
Salary $42,560 to $53,200, Commensurate with Education and Experience
CNU Information
This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include retirement plans, medical, dental, vision, and a variety of other options. Available leave includes vacation, sick time, personal time, and volunteer/service leave. State employees are eligible for discounted travel, banking, legal and retail services, among others. To view more information about our benefits, please visit https://cnu.edu/hr/benefits/.
Role Code
19013
Conditions of Employment
- This is a classified position. New and returning classified employees are required to complete a 12-month probationary period.
- Selected candidate must attend a 2-day New Employee Orientation Program.
- The ability to occasionally work early mornings, evenings, and weekends to supplement professional event staff on an ad hoc basis is a requirement for this position
- The ability to occasionally procure items off campus is a requirement for this position
Is this position telework eligible?
No
Physical Demands
Light Lifting (less than 20 lbs.): Essential
Moderate Lifting (20-50 lbs.): Marginal
Heavy Lifting (more than 50 lbs.): Marginal
Pushing/Pulling: Essential
Standing: Essential
Sitting: Essential
Bending: Essential
Walking: Essential
Climbing: Marginal
Reaching: Essential
Repetitive Motion: Non-Applicable
Fast Pace: Essential
Average Pace: Essential
Multiple Priorities: Essential
Intense Customer Interaction: Essential
Multiple Stimuli: Essential
Frequency Changes: Essential
Memory: Essential
Reasoning: Essential
Hearing: Essential
Reading: Essential
Analyzing: Essential
Logic: Essential
Verbal Communication: Essential
Written Communication: Essential
Posting Number
PS1249P
Number of Vacancies
1
Posting Date
08/03/2026
Closing Date
08/17/2026
Open Until Filled
No
Special Instructions to Applicants
CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North – 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).
In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. *Responses to supplemental questions alone are not considered evidence of experience and/or education.
Quick Link for Direct Access to Posting
https://jobs.cnu.edu/postings/21061
EEO/Diversity Statement(s)
Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy Statement
Reasonable Accommodation Request
Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
Alternative Hiring Process
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to upload an approved AHP Letter received from the Department for Aging & Rehabilitative Services (DARS) or from the Department for the Blind & Vision Impaired (DBVI) to their applications.
Note: Certificates of Disability provided by DARS or DBVI dated April 1, 2022, through February 29, 2024, will still be accepted as applicable for the AHP. The name change to AHP Letter became effective March 1, 2024.
Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their AHP Letter.
Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Background Check
Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.
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