About University at Albany:
The
University at
Albany is a Carnegie-classified Research 1 institution driven
by academic excellence, pioneering research and scientific
discovery, and service to community. UAlbany's world-class
faculty experts and approximately 17,500 students are
creating new knowledge in fields such as artificial intelligence,
semiconductor engineering, atmospheric and environmental sciences,
cybersecurity, public health, public administration and social
welfare while deepening our understanding of our world through
scholarship and creative activity in the social sciences and
humanities. As one of the most diverse public research institutions
in the nation, the University is a national leader in public
engagement, educational equity and social mobility. For over 180
years, UAlbany has molded bright, curious and engaged students and
launched them toward success.
Located in Albany, New York, New York State's capital, the
University is convenient to Boston, New York City, and the
Adirondacks.
Job Description:
The Center for International Education and Global Strategy (CIEGS)
supports global learning and engagement throughout the University
at Albany and the world. Many of the internationalization
initiatives across campus are sustained and expanded through
international academic partnerships.
In collaboration with the Director of International Academic
Partnerships and International Academic Advising, the International
Academic Partnerships Coordinator supports the University's global
engagement strategy by managing the operational, administrative,
and communications functions of the institution's international
academic partnership portfolio. This position is responsible for
maintaining partnership databases and agreement records,
coordinating partnership documentation and workflows, managing
partnership-related web content, preparing reports and
communications, and supporting the development, implementation, and
stewardship of international collaborations.
Primary Responsibilities:
- Partnership Database and Agreement Management
- Maintain and administer the University's international
partnership databases and agreement management systems
Upload, organize, and maintain executed partnership agreements
and related documentation
Monitor agreement renewal dates and assist with renewal
workflows.
Assist the Director with tracking partnership activities,
including student enrollment, students and faculty mobility,
research collaborations, virtual exchange, and other partnership
outcomes
Generate reports, dashboards, and data summaries to support
institutional planning and decision-making
Recommend improvements to partnership data collection and
reporting processes
Partnership Administration and Proposal Support
- Assist the Director in coordinating new partnership proposals
from initial inquiry through execution.
- Prepare internal routing documents and approval materials.
- Monitor proposal tracking systems and workflow
documentation.
- Assist with drafting correspondence and preparing presentation
materials.
- Complete any required SUNY System documentation required for
designated articulation agreements.
- Monitor progress of articulation agreements through
institutional approval processes.
- Maintain organized records of articulation agreements and
associated documentation.
Website and Partnership Communications
- Maintain and regularly update the international partnerships
website.
- Develop and revise partner profiles, agreement summaries,
program descriptions, and partnership highlights.
- Coordinate updates regarding new partnerships, renewals, and
partnership achievements.
- Draft, edit, and publish partnership success stories and other
web content.
- Prepare and submit articles highlighting impactful
international partnership activities, student success stories,
faculty collaborations, research initiatives, and institutional
achievements.
- Collaborate with University Communications and Marketing to
promote significant international partnership initiatives.
International Delegation and Visitor Support
- Coordinate logistical preparations for meetings with
international delegations and foreign government officials.
- Complete institutional forms and documentation required for
visits and meetings with by foreign officials.
- Assist with scheduling meetings and preparing itineraries.
- Coordinate meeting materials, briefing documents, and visitor
packets.
- Assist in hosting international visitors, including campus
tours, meetings, receptions, and partnership discussions.
- Serve as an ambassador for the University during international
visits and events.
Other Reasonable Duties as Assigned
Functional and Supervisory Relationships:
- Reports to the Director of International Academic Partnerships
and International Academic Advising
Job Requirements:
- Excellent interpersonal and cross-cultural communication
skills.
- Excellent writing and editing skills suitable for web
publication and institutional communications.
- Ability to work both independently and collaboratively
- Strong organizational and project management skills
- Strong attention to detail and accuracy.
- Knowledge of international higher education and academic
partnership development.
- Ability to organize and manage large volumes of institutional
information.
- Strong analytical and problem-solving abilities.
- Ability to interpret policies and administrative
procedures.
- High level of professionalism, discretion, and
confidentiality.
- Proficiency with Microsoft Office Suite applications,
particularly Excel, Word, Outlook, and PowerPoint.
- Familiarity with University at Albany graduate and
undergraduate academic programs.
- Knowledge of articulation agreements, transfer credit
processes, and international academic collaborations.
- Applicants must demonstrate an ability to develop inclusive and
equitable relationships within our diverse campus community.
- Applicants must demonstrate an ability to support diversity,
equity, access, inclusion, and belonging relative to their
role.
Requirements:
Minimum Qualifications:
- Bachelor's degree from a college or University accredited by
the US Department of Education or internationally recognized
accrediting organization.
- Experience in higher education administration, international
education, academic partnerships, project management, or related
fields.
- Two years experience coordinating projects involving multiple
stakeholders.
- Experience managing complex databases and electronic record
systems.
- Experience working with individuals from diverse cultural
backgrounds.
Preferred Qualifications:
- Master's degree in Higher Education Administration,
International Education, International Relations, Public
Administration, or related discipline.
- Three years of professional experience in higher education
administration, international education, academic partnerships,
project management, or related fields.
- Experience administering international partnership or agreement
management systems (e.g., Terra Dotta, MoveON, Salesforce, or
similar CRM/database platforms).
- Experience managing university websites using content
management systems.
- Experience working with international higher education systems
and global mobility programs.
- Experience supporting international delegations and agreement
signing events.
- Experience preparing institutional reports and data
analyses.
- Experience working with university governance and approval
processes.
Working Environment:
- Typical office environment
- Occaisional domestic and foreign travel may be requried
Additional Information:
Professional Rank and Salary Range: Staff Assistant, SL2,
$54,090-58,000.
Special Notes: Visa sponsorship is not available for this
position. If you currently need sponsorship or will need it in the
future to maintain employment authorization, you do not meet
eligibility requirements.
Additionally, please note that UAlbany
is not an E-Verify employer.
The Jeanne Clery Disclosure of Campus Security Policy and Campus
Crime Statistics Act, or Clery Act, mandates that all Title IV
institutions, without exception, prepare, publish, and distribute
an Annual Security Report. This report consists of two basic parts:
disclosure of the University's crime statistics for the past three
years; and disclosures regarding the University's current campus
security policies. The University at Albany's Annual Security
Report is available in portable document format [PDF] by clicking
this link
http://police.albany.edu/ASR.shtml
Pursuant to New York Labor Law 194-a, the University will not seek,
request, or rely upon an applicant's wage or salary history in
determining whether to interview, hire, or establish compensation
for an applicant. Applicants are not required to provide wage or
salary history information as a condition of employment
consideration. Salary history may only be verified in the limited
circumstances permitted by law.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Please apply online via
http://albany.interviewexchange.com/candapply.jsp?JOBID=204218
Application Instructions:
Applicants MUST submit the following documents:
- Resume/CV
- Cover letter stating all the required minimum qualifications
and any of the applicable preferred qualifications
- Contact information for three professional references
Note: After submitting your resume/CV, the subsequent pages
give you instructions for uploading additional documents (i.e.
cover letter etc.).
See the FAQ for using our online system. Please
contact us if you need assistance
applying through this website.
Returning Applicants -
Login to your
UAlbany Careers Account to check your completed application.
Preference will be given to applications received by September
10.
