International Services Administrative Coordinator

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
4. May coordinate and compile information for various programs and activities for faculty and graduate students.
5. Oversees the work assignments of clerical staff and coordinates daily office operations.
6. Coordinates all aspects of space management and conducts property inventory for the department.
7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
9. Performs other job-related duties as required.

MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information:
- Department is willing to accept education in lieu of experience.
- Department is willing to accept experience in lieu of education.

In addition to the job duties listed, the following job duties are to be provided in the job description:
• Assist international students and scholars for the following, but not limited to: handling student requests, advising on office procedures for document processing, payments, and guiding students on immigration related matters.
• Have a complete knowledge of the International Student and Scholar Office’s website to direct students to the appropriate resources and documents. Assist in how to fill out forms properly and with cultural adjustment inquiries and concerns.
• Answer phone calls, emails, and assist students at the office’s front desk. This job requires strong multi-tasking skills and dealing with a high volume of requests during peak processing times while remaining culturally sensitive.
• Assist with J-1 scholar check-ins and health insurance verification. Learn to navigate SEVIS functionality to assist F-1/J-1 students and their dependents.
• Directs students and scholars to appropriate resources and assists in acclimating to the University by directing them to the appropriate areas.