IT Asset Coordinator

Provide administrative support to a unit's information technology (IT) organization to include purchasing, inventory records, licensing, budgets and help desk coordination. This position will interact on a consistent basis with: unit and IT management and staff. This position typically will advise and counsel: unit and IT management. This position will supervise: NA.

Responsibilities

• Job Duty 1 - Coordinate purchases of IT hardware and software including processing of associated purchase orders and delivery.
• Job Duty 2 - Maintain inventory records of unit IT hardware and software.
• Job Duty 3 - Track software licenses and renewals; maintain related records.
• Job Duty 4 - Coordinate request for IT services between unit users and technical staff.
• Job Duty 5 - Prepare and update budgets and other IT related reports and records.
• Job Duty 6 - Perform other duties as assigned

Required Qualifications

Educational Requirements
Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience
Four to five years of job related experience

Required Documents to Attach
Cover letter, resume, and a list of three references.

Knowledge, Skills, & Abilities
SKILLS
This job requires knowledge of accounting principles and practices as they relate to inventory management and asset records. Also required are skills in customer service, a general knowledge of IT functionality within a unit as well as use of general business and accounting related computer applications.

Other Information
* Manage and monitor the IT budget lifecycle, including forecasting, tracking expenditures, reconciling accounts, and ensuring alignment with departmental and college-wide financial goals.
* Lead end-to-end procurement activities for all IT hardware, software, and services, including vendor sourcing, quote evaluation, purchase justification, and compliance with institutional and state procurement policies.
* Oversee software licensing and subscription management, including renewals, audits, compliance tracking, and cost optimization across all platforms and vendors.
* Develop and maintain centralized databases and reporting systems for IT assets, contracts, licenses, and procurement activities to ensure data accuracy, transparency, and accessibility for leadership decision-making.
* Establish and manage vendor relationships, including performance tracking, contract coordination, and identifying opportunities for cost savings, standardization, and strategic partnerships.
* Provide strategic financial and procurement insights to IT leadership, including recommendations on cost efficiencies, lifecycle planning for technology assets, and long-term budget planning.

Salary range: $49,308.00 - $67,059.00