Manager, Contracts & Admin Management

Q: What are the main duties of the Contracts and Administration Manager at NUS?

The role focuses on internship coordination , contract management for instructors/mentors, database oversight with the academic team, procurement , invoice preparation , and visa support . Full duties listed in the administration jobs section .

Q: What qualifications are needed for this NUS administration manager role?

Requires a university degree and 5+ years relevant experience in admin/operations. Candidates need MS Office proficiency , attention to detail, and strong English communication . See similar admin roles .

Q: Is this a permanent position or fixed-term contract?

This is a 2-year fixed-term contract based at Kent Ridge Campus . Check current contract roles for similar opportunities.

Q: What skills are most important for success in this role?

Key skills include multi-tasking , stakeholder management , meticulous attention to detail , and web/software proficiency . Willingness to adopt AI tools is valued. Explore related faculty support positions .

Q: How does this NUS role support academic programs?

It enables internship placements , manages training grants , and handles financial disbursements for students and instructors. Learn more about university administration careers .

Manager, Contracts & Admin Management

Job Description

To work closely with the Academic team, Programme Managers (PMs) and other stakeholders on matters related but not limited to the following:

Coordinate and consolidate internship job descriptions to facilitate internship placement and update company masterlist via Monday.com
Prepare and collate signed agreements from internship companies from some locations
Be the point of contact for all database management with academic team, e.g. collating company information, students' internship dates, stipend, student information, financial matters, visa information etc.
Collect and verify students' submission on scholarship matters
Drive and coordinate procurement and contract matters for instructors, assessors, mentors, etc.
Prepare training grant and invoices to bill internship companies
Monitor timely disbursement to students for funding support, and payment from companies as well as payments to instructors, etc.
Assist in preparation of supporting documents for visa application and engagement of vendors
Be the team lead to facilitate each of the contract processes for each semester and working out the timeline

Qualifications

University degree with at least 5 years of relevant working experience
Mature disposition to manage internal and external stakeholders confidently
Experience in administrative and operational role
Good English communication skills, both written and verbal
Meticulous and attention to details
Highly organised and able to multi-task
Good interpersonal skills and able to work independently as well as in a team
Good working knowledge of MS Office applications and savvy with web applications and software etc.
Willing to learn and try out new applications, using AI to facilitate work and other relevant software

More Information

Job Type: 2-year Contract

Location: Kent Ridge Campus

Organization: NUS Enterprise

Department: NUS Enterprise Academy

Job requisition ID: 33092

Frequently Asked Questions

📋What are the main duties of the Contracts and Administration Manager at NUS?

The role focuses on internship coordination, contract management for instructors/mentors, database oversight with the academic team, procurement, invoice preparation, and visa support. Full duties listed in the administration jobs section.

🎓What qualifications are needed for this NUS administration manager role?

Requires a university degree and 5+ years relevant experience in admin/operations. Candidates need MS Office proficiency, attention to detail, and strong English communication. See similar admin roles.

📅Is this a permanent position or fixed-term contract?

This is a 2-year fixed-term contract based at Kent Ridge Campus. Check current contract roles for similar opportunities.

💼What skills are most important for success in this role?

Key skills include multi-tasking, stakeholder management, meticulous attention to detail, and web/software proficiency. Willingness to adopt AI tools is valued. Explore related faculty support positions.

🏫How does this NUS role support academic programs?

It enables internship placements, manages training grants, and handles financial disbursements for students and instructors. Learn more about university administration careers.

Manager, Contracts & Admin Management

National University of Singapore (NUS)

Kent Ridge Campus