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Manager/Senior Manager, Records Management
Job Description
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Job Title: Manager/Senior Manager, Records Management
Requisition ID: 1775
Posting Start Date: 29/04/2026
Description
Job Purpose
We seek an energetic and dynamic individual to support the development and maintenance of A*STAR’s document archive, ensuring timely access to information and the development of a robust knowledge base, while supporting the implementation and maintenance of records management systems that comply with statutory requirements, organizational policies, and IM4L standards.
Job Responsibilities
- Organise, classify, and maintain records in all formats in accordance with A*STAR policies and SOPs as well as IM4L and other relevant regulatory compliance standards.
- Assist in monitoring adherence to records management policies, regulations, and retention schedules through regular audits and updates.
- Manage A*STAR’s electronic records management system (ERMS) that holds official A*STAR records from creation, maintenance, appraisal, disposition, and declassification.
- Monitor and track inventory of physical files containing classified records and facilitate the timely retrieval and transfer of such records while ensuring proper access controls are in place.
- Assist as liaison with the National Archives of Singapore on records matters such as file / records appraisals, declassification of records, transfer of records, etc.
- Respond to internal requests for information promptly and professionally.
- Provide administrative and operational support for records-related initiatives, including digitisation and system upgrades, billing and invoicing, outreach, and engagement, etc.
Requirements
- A bachelor's degree in information management, Library Science, Business Administration, or a related field is required; however, candidates with substantial relevant experience who do not meet the educational qualifications are also encouraged to apply.
- A minimum of three years’ experience in records management or information governance is preferred; candidates who are recent graduates with relevant internship experience may also be considered.
- Preference is given to applicants who have records management experience in a public sector agency or setting.
- Handles confidential information with integrity and responsibility.
- Demonstrates knowledge of, and adherence to, IM4L guidelines as well as all other statutory and regulatory standards.
- Is familiar with file taxonomy and operational principles, enabling the setup of file plan structures and effective categorization of records for efficient retrieval.
- Maintains accuracy in classifying records and entering data across all formats, including digital, physical, media, and audio.
- Is proficient in Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, Excel, and Copilot.
- Works collaboratively with colleagues and actively contributes to team objectives
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The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.
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