"Mata Ahupea - Administrator"

Job Description:

• Are you interested in a permanent role based on Pipitea campus?
• Have you got strong problem-solving capabilities and time management?
• Do you have outstanding organisational skills with a flair for creative thinking?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupea - Administrator to join Orauariki - Wellington School of Business and Government at Pipitea Campus, on a permanent, full-time basis. The role is located within the School of Economics & Finance and the School of Accounting & Commercial Law and is a key position within the administration structure for both Schools.

The ideal candidate will play a vital role in enhancing the administrative functions of both schools while actively supporting the academic team.

Key responsibilities:

• Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders.
• Support the School Manager in the effective coordination of school-wide operations, contributing to the smooth delivery of teaching and learning through assistance with course coordination, event organisation, communications, and website maintenance.
• Act as a key liaison between students, faculty, and central service units, delivering proactive, student-centred support that aligns with institutional policies and promotes academic success.
• Assist the PhD Director, Head of Schools, Faculty Committees, and School Manager with a broad range of administrative tasks, helping to ensure well-organised meetings, efficient workflows, and successful execution of school priorities.
• Contribute to a positive, collaborative work environment by providing flexible support across teams, adapting to changing priorities, and stepping in where needed to meet operational demands.

Ō pūmanawa - About you

We’re looking for a motivated, customer-focused individual who thrives in a busy environment and brings both professionalism and personality to their work. With excellent administrative skills and a solid understanding of policy and compliance, you’ll keep things running smoothly while adding your own creative flair to problem-solving and process improvements.

To succeed in this role, you’ll need a professional yet approachable manner, the confidence to influence and manage conflict, and the ability to juggle competing priorities under pressure without losing your smile. If you have sharp attention to detail, strong self-management, and a spark for finding creative solutions, we’d love to have you on our team.

You will bring:

• Strong interpersonal and communication skills, with the ability to build effective relationships with a range of stakeholders.
• Calmness under pressure, with the ability to manage competing priorities and adapt to changing demands.
• A collaborative approach, while taking responsibility for individual tasks and deadlines.
• High self-motivation and problem-solving skills, with the ability to work independently and deliver consistent results.

Role Description: If this link is not available, click 'apply' to view this on the University careers page. Click here to see further information, including salary details.

Close date for vacancy: 17 September 2025.

Contact details for vacancy: If you have any questions regarding this role please get in touch with Paula Westerby (paula.westerby@vuw.ac.nz)

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.