The Department of Geriatric Psychiatry Neuropsychiatry is seeking a Medical Office Coordinator to coordinate activities and provide secretarial support for a multi-faceted clinical/research office to ensure a smoothly functioning office and good patient relations. Interacts with patients, patients’ family members, referring physicians, and third party carriers with regard to patient-related issues. Works with others in a team environment.

Specific Duties and Responsibilities

Coordinates a multi-faceted clinical/research office.
Assists patients, referring physicians, and third party carriers to resolve patient related issues.
Researches and prepares specialized reports and budgets.
Schedules patients for laboratory tests, medical examinations, and consultations.
Acquires medical/psychiatric records of patients.
Relay information to patients regarding preparation for laboratory tests and examinations.
Maintains familiarity with various types of medical insurance to explain these plans.
Obtains pre-certifications as required by patients' health care insurers or managed care providers.
Assists patients or family members with completion of medical insurance forms.
Informs patients of costs of care being provided, and guides them to appropriate resources for further information, guidance, or assistance.
Arranges or assists in arranging patient transportation.
Types routine correspondence and reports from dictation or handwritten copy using personal computer.
Transcribes machine dictated medical reports and other documentation using medical terminology.
Performs data entry of consult questionnaires.
Uses personal computer to prepare manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific, medical, literary, or other technical terms.
Answer telephone, screens callers, relays messages, and greets visitors.
Maintains calendar, schedules appointments and meeting rooms.
Opens, sorts and screens mail. Files in alphanumeric order and locates material from files.
Assists with making routine travel and accommodation arrangements.
Coordinates the servicing of office equipment.
Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
Uses automated systems to access, enter, and edit patient information.
Completes various request forms for office supplies and equipment as directed.
Other duties as assigned.

Minimum Qualifications

High School Diploma or graduation equivalent
Two years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Associates Degree.
Two years medical office experience.

Classified Title: Medical Office Coordinator
Role/Level/Range: ATO 40/E/02/OD
Starting Salary Range: $16.20 - $28.80 HRLY ($46,800 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday, 8:30amm - 5:00p
FLSA Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Psy Geriatric Psych Neuropsychiatry
Personnel area: School of Medicine

Specific Duties and Responsibilities

Coordinates a multi-faceted clinical/research office.
Assists patients, referring physicians, and third party carriers to resolve patient related issues.
Researches and prepares specialized reports and budgets.
Schedules patients for laboratory tests, medical examinations, and consultations.
Acquires medical/psychiatric records of patients.
Relay information to patients regarding preparation for laboratory tests and examinations.
Maintains familiarity with various types of medical insurance to explain these plans.
Obtains pre-certifications as required by patients' health care insurers or managed care providers.
Assists patients or family members with completion of medical insurance forms.
Informs patients of costs of care being provided, and guides them to appropriate resources for further information, guidance, or assistance.
Arranges or assists in arranging patient transportation.
Types routine correspondence and reports from dictation or handwritten copy using personal computer.
Transcribes machine dictated medical reports and other documentation using medical terminology.
Performs data entry of consult questionnaires.
Uses personal computer to prepare manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific, medical, literary, or other technical terms.
Answer telephone, screens callers, relays messages, and greets visitors.
Maintains calendar, schedules appointments and meeting rooms.
Opens, sorts and screens mail. Files in alphanumeric order and locates material from files.
Assists with making routine travel and accommodation arrangements.
Coordinates the servicing of office equipment.
Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
Uses automated systems to access, enter, and edit patient information.
Completes various request forms for office supplies and equipment as directed.
Other duties as assigned.

Minimum Qualifications

High School Diploma or graduation equivalent
Two years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Associates Degree.
Two years medical office experience.

Specific Duties and Responsibilities

Coordinates a multi-faceted clinical/research office.
Assists patients, referring physicians, and third party carriers to resolve patient related issues.
Researches and prepares specialized reports and budgets.
Schedules patients for laboratory tests, medical examinations, and consultations.
Acquires medical/psychiatric records of patients.
Relay information to patients regarding preparation for laboratory tests and examinations.
Maintains familiarity with various types of medical insurance to explain these plans.
Obtains pre-certifications as required by patients' health care insurers or managed care providers.
Assists patients or family members with completion of medical insurance forms.
Informs patients of costs of care being provided, and guides them to appropriate resources for further information, guidance, or assistance.
Arranges or assists in arranging patient transportation.
Types routine correspondence and reports from dictation or handwritten copy using personal computer.
Transcribes machine dictated medical reports and other documentation using medical terminology.
Performs data entry of consult questionnaires.
Uses personal computer to prepare manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific, medical, literary, or other technical terms.
Answer telephone, screens callers, relays messages, and greets visitors.
Maintains calendar, schedules appointments and meeting rooms.
Opens, sorts and screens mail. Files in alphanumeric order and locates material from files.
Assists with making routine travel and accommodation arrangements.
Coordinates the servicing of office equipment.
Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
Uses automated systems to access, enter, and edit patient information.
Completes various request forms for office supplies and equipment as directed.
Other duties as assigned.

Minimum Qualifications

High School Diploma or graduation equivalent
Two years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Associates Degree.
Two years medical office experience.

Medical Office Coordinator (Geriatric Psychiatry Neuropsychiatry)

Johns Hopkins University

Johns Hopkins University, Baltimore, MD, USA