Medical Records Manager

Job Description Summary

The Medical Records Manager is responsible for oversight of all written and electronic medical records within Ryan Hospital's Medical Records and Referral Management Department. The position is responsible for identifying and implementing policies and practices that best serve the medical records and referral management needs of the hospital. Focus will be on how best to prepare for an impending electronic medical record (EMR), ensuring a complete transition from current disparate medical record systems to a comprehensive EMR. Emphasis will also be on developing a new system for patient diagnosis coding to meet the clinical, educational, and research needs of the hospital.

Other duties include overseeing and supervising work activities and staff within the department, as well as managing the recruitment, training and development of staff. The Medical Records Manager will also assist in fiscal operations (e.g, budget awareness and monitoring, equipment and supplies requests) within the department.

Key Responsibilities

• Develop, implement and monitor policies, procedures, and best practices for medical record management in accordance with regulatory standards and hospital requirements.
• Evaluate patient medical records and enhance diagnosis coding specific to each visit in the hospital's information system.
• Lead the transition from disparate medical record systems to a comprehensive electronic medical record (EMR), ensuring a seamless integration of information and data.
• Develop and implement a patient diagnosis coding system that aligns with clinical, educational, and research needs of the hospital.
• Oversee the disclosure of information to individuals and organizations in accordance with hospital policies.
• Supervise and manage the Medical Records and Referral Management Department staff, including recruitment, training, performance evaluation, and professional development.
• Provide guidance and support to staff in resolving complex medical record-related issues and inquiries.
• Oversee the fiscal operations of the department, including budget awareness, monitoring expenditures, and managing equipment and supplies requests.
• Maintain up-to-date knowledge of industry trends, regulations, and advancements in medical record management and health information technology.

Qualifications

• Bachelor's degree in Health Information Management or equivalent combination of education and experience is required.
• In-depth knowledge of medical record terminology, coding systems, and best practices.
• Proven experience in hospital operations, medical records management, and EMR implementation.
• Strong leadership skills with the ability to motivate, mentor, and manage a diverse team.
• Excellent interpersonal and communication skills to interact effectively with medical staff, administrators, and IT professionals.
• Ability to analyze complex situations and make informed decisions to optimize medical record management processes.
• Detail-oriented with a strong commitment to accuracy, confidentiality, and compliance.
• Proficiency in relevant software applications and electronic medical record systems.