Job Details
Posting Number:
20270037NE
Job Title:
Administrative Specialist
Number of Vacancies:
1
About Murray State:
Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and…
amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.
About Murray State Benefits:
Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.
Equal Opportunity Employment:
Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.
Type of Employment:
Regular Full-Time
Work Location:
Murray, KY
Employment Term:
12 Months
Position Type:
Staff - Non-Exempt (Hourly)
Department:
Nursing
Summary of Job Duties and Responsibilities:
Administrative support and data maintenance.
- Point of contact for phone inquiries, walk-ins, and web-based emails/inquiries for Nursing.
- Assist Dean’s office with the management of nursing contracts for the BSN program.
- Assist Program Chair with coordination of clinical requirements.
- Provide a welcoming, positive, inclusive, work environment to all faculty, staff, students and guests to Mason Hall/Jackson Hall.
- Assist with arranging and scheduling on-campus student visits.
- Provide administrative support for efficient operation of the office.
- Assist with applications for the BSN and RN-BSN programs.
- Assist dean’s office with maintaining inventory
- Mason Hall, Paducah, Madisonville, etc.
- Including both University and Federal inventory sheets
- Day-to-day operations of the office
- General reception duties, distributing mail, photocopying, assisting students and other visitors, procuring office supplies, organizing materials in common areas, and ensuring that common areas are kept neat and orderly, assist with technical support as needed.
- Be knowledgeable of and assist with emergency procedures.
- Hiring, scheduling, and training student workers in Mason/Jackson Hall.
- Nursing/Castlebranch review student immunizations/background checks and update BSN Program Chair.
- Maintain nursing faculty and adjunct credentials (ie. immunizations, CPR, malpractice insurance, nursing license).
- Room scheduling for Mason/Jackson Hall (meetings and class schedules).
- Programs for various events including nursing recognition, back-to-school, pinning, etc.
- Coordinating with Jones Photography.
- Walmart, Bookstore runs for items needed.
- Serve as departmental contact for Facilities Management, enter work orders through the AiMS system, and follow up on work requested.
- Oversee the organization and supply of recruitment and storage closets (including student visitor goody bags).
- Other duties as needed.
Minimum Education Requirements:
- Two years of college.
Minimum Experience and Skill Requirements:
- Four years of upper-level office experience in a business, government, or industrial setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.
- Alertness, initiative, attention to accuracy, memory for oral and written directions or details, ability to plan and make decisions often without instruction or supervision.
- Excellent communication and interpersonal skills.
- Keyboarding, filing, MS Office Suite programs, office procedures, bookkeeping may be required.
- Excellent decision-making skills, program solving and organizational skills.
- Pleasant dispositions and demeanor.
- Ability to multitask
Posting Date:
09/14/2026
Closing Date:
09/28/2026
Open Until Filled:
No
Hourly Rate/Annual Salary:
$15.95 (Additional pay dependent upon qualifications)
Staff Grade:
104
Work Hours:
- Normal working hours.
Physical Demands:
- Normal for office environment.
Organization
For 100 years Murray State University has served students from the region, the nation and the world. Founded in 1922, the University has grown from an enrollment of 202 students to 9,500 today. Murray State blends educational opportunities found at research institutions with collaborative interactions among students, faculty and staff found at smaller universities. Students receive personalized attention from supportive faculty and staff as the University offers a 16:1 student-to-faculty ratio.
Murray State University places our highest priority on student learning and excellent teaching, blending the range of educational opportunities often experienced at research institutions with the nurturing student-teacher interactions usually found at smaller universities. Murray State embraces diversity in the workplace and values attracting, developing and maintaining a diverse, high-quality faculty, staff, and student body. The University endeavors to create and promote a culturally diverse community to be accepting of and sensitive to diversity in its many varied forms. Murray State has been continuously accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) since 1928.
Recent Accolades:
- U.S. News & World Report (32 consecutive years as a top-tier university) and top 10 in south region for Top Public Schools, Best Value and Best College for Veterans
- Washington Monthly Best Bang for the Buck
- G.I. Jobs Military Friendly School
- Forbes Best Employers List
Located in the west Kentucky region, Murray State is a public, comprehensive University with four colleges (business; science, engineering and technology; humanities and fine arts; education and human services)– and two schools (agriculture; nursing and health professions). The University's 236-acre main campus is located in Murray, Kentucky and offers undergraduate, graduate, and doctoral programs, professional instruction, as well as continuing education programs. Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, paid holidays, vacation and sick time, as well as many other benefit offerings.
The city of Murray, located in Calloway County, offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis.
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