Music Department Administrator

The College of Liberal Arts Department of Music is hiring for a Music Department Administrator. This position will oversee the budgeting and administrative functions for the Department of Music, Lucky Man Studio operations, including a combination of management of human resources, purchasing, complex events/meetings or projects, and management of budgetary and financial functions.

Responsibilities

• Produces collection reports for all sources of income (marketplace, ticketing software, etc.) for the Department of Music and Lucky Man Studio within the department, and the Department of Theatre & Dance.
• Oversees the financial affairs of the Department of Music's Lucky Man Recording Studio (LMS), processes PSC's, honorariums, DEC's, buying of equipment and classroom, office supplies, OIT Vendor vetting, and maintains the LMS budget and Department budget to include budget reports with the Chief Recording Engineer and Department Chair.
• Oversees the entire lifecycle of personalized invoices, contracts, and agreements between the department's Lucky Man Studio and external and internal clients.
• Coordinates yearly financial and human resource data for departmental accreditation (National Association of Schools of Music).
• Oversees revenue and expenditures for the Music department outreach programs.
• Prepares Electronic Personnel Forms (EPAFS) for adding jobs (faculty, staff, students), terming jobs, updating supervisors, etc. To include Summer Hiring Chart and adding faculty to chart and prepares and submits all HR forms for payment and hiring: Prov200's, UPO10's, HR12's, PSC's, and IC99's.
• Reviews monthly, semi-monthly, and biweekly payroll time comparison reports and signs and uploads to the College of Liberal Arts shared box for the department.
• Creates and sends part-time and full-time faculty contracts on a semesterly and yearly basis, including posting jobs, and coordinating with departmental onboarding for new hires.
• Creates and enforces policies and procedures relevant to the department's finances and human resources issues.
• Oversees hospitality for departmental events (August faculty meeting, student award ceremonies, etc.).
• Coordinates Music outreach summer camps to include registering events in the campus event planning system, ensuring youth protection compliance, and insurance, facility, and rental agreements.
• Records semi-monthly faculty meeting minutes and uploads to the faculty resource box.
• Creates and purchases departmental SWAG items for conferences, prospective student giveaways, and misc. guest to the department.
• Supervises the department's part-time Marketing and Communications Specialist.

Qualifications

• Bachelor's degree - no specific discipline is required.
• 4 years of experience in administrative and financial support services.

OR

• High school diploma or equivalent
• 8 years of experience in administrative and financial support services.