Office Manager

Job Description:

• Can you be highly proactive, take initiative, and anticipate needs in a fast-paced environment?
• Have you got experience supporting HR processes and coordinating recruitment and induction activities?
• Are you an experienced administrator/coordinator who can contribute to the effective operation of a large, dynamic portfolio?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting for an Office Manager to join our Te Tai Matihiko - Digital Solutions team until 18 December 2026 in a fixed-term, full-time or internal secondment role.

This role is fully onsite at our Kelburn Campus.

Key responsibilities:

• Providing people management and HR administration support.
• Planning and coordinating events.
• Providing comprehensive administrative support and office management.
• Supporting senior leaders with complex scheduling and occasional minute-taking.
• Some financial budgeting, tracking responsibilities.
• Supporting health, safety and wellbeing compliance and initiatives.

Ō pūmanawa - About you

This is an excellent opportunity for an experienced administrator or coordinator to play a pivotal role supporting senior leaders and contributing to the smooth and effective operation of a large, dynamic portfolio. This role is suited to someone who is highly proactive, takes initiative and anticipates needs in a fast-paced environment.

Key requirements:

• Proven experience in office management or business/administrative operations.
• Experience supporting HR processes and coordinating recruitment and induction activities.
• Strong event coordination and organisational skills.
• Excellent written and verbal communication skills.
• High levels of accuracy, initiative and ability to meet deadlines.
• Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• A full driver’s license and working knowledge of health and safety requirements.

Role Description:

Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University careers page.

Close date for vacancy:

05 May 2026.

Contact details for vacancy:

If you have any questions regarding this role please get in touch with Krishan Kumar (krishan.kumar@vuw.ac.nz).

How to apply:

Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.