Operations and Graduate Student Support Project Coordinator, Graduate School (3845)

Job Description

The Operations and Graduate Student Support Project Coordinator supports key operational functions within the Graduate School through project coordination and administrative leadership. Responsibilities include overseeing thesis and dissertation editorial support, helping to coordinate student events, administering student awards and recognition programs, assisting with Graduate School communications, and managing executive-level office operations.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Thesis & Dissertation Oversight - Provide editorial review for student manuscripts to ensure compliance with university formatting and submission standards; coordinate with faculty advisors and the Graduate School as needed.
• Student Event Support Coordination - Support planning and execution of student-focused events such as orientations, workshops, award ceremonies, and research showcases; manage logistics, communication, and on-site coordination.
• Department Communications - Develop and distribute newsletters, announcements, and email communications to students and faculty; maintain consistent messaging and ensure timely dissemination of information internal and externally.
• Student Award Management - Oversee application intake, review processes, award notifications, and reimbursement coordination for student travel funding, grants, and other awards; maintain accurate records and budget tracking.
• Executive-Level Office Support - Provide executive-level administrative support to the Dean, including scheduling, meeting preparation, document drafting, student worker oversight, and budgeting and finance support (i.e., purchasing, travel authorizations, invoice processing related to key responsibilities).