Operations Coordinator, School of Humanities, Arts, and Public Engagement

Posting Number: R0004312

Location: Point Loma Campus - San Diego, CA

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God's kingdom. We therefore encourage applications from culturally diverse candidates.

Benefits:

We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.

Job Summary:

PLNU is seeking a highly organized and collaborative Operations Coordinator to support the School of Humanities, Arts, and Public Engagement. This role plays a key part in coordinating academic programs, events, and daily operations while partnering closely with faculty, staff, and students. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic, student-focused environment.

Salary:
Pay range $24.90 - $26.89
Actual salary offered is determined by the candidate's experience, education, skills, and other factors, including internal equity and university funding resources.

Job Status:
Full time

Job Description:

What We're Looking For

• Experience coordinating complex schedules, events, or programs across multiple stakeholders
• Strong ability to manage competing priorities in a fast-paced environment
• High level of organization with exceptional attention to detail
• Proactive problem-solver who can anticipate needs and take initiative
• Strong interpersonal skills with the ability to collaborate across departments
• Ability to analyze and track data to support program and operational decisions
• Experience supporting events, including logistics, communication, and execution
• Comfort working with systems and technology to manage workflows and information
• Ability to maintain confidentiality while handling sensitive information
• Demonstrated commitment to supporting diverse populations and fostering an inclusive environment

What You'll Be Doing

• Coordinate course scheduling processes and ensure accuracy within Workday systems
• Support faculty and academic operations including advising coordination and exam scheduling
• Plan and execute events such as program activities, conferences, and student engagement initiatives
• Provide administrative support for recruiting, hiring, and onboarding faculty and student workers
• Manage program communications including social media, newsletters, and outreach efforts
• Track and support program budgets, expenses, and scholarship processes
• Partner with campus departments to coordinate student services and program needs
• Support assessment, accreditation, and reporting processes through data collection and organization
• Oversee building coordination needs including facilities requests and space organization
• Provide comprehensive administrative support including scheduling, purchasing, travel coordination, and records management

Qualifications

Minimum Qualifications

• One or more years of administrative work experience.
• Proficient in Google Workspace (Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, and Slides), Microsoft (Word, PowerPoint, and Excel), and Workday.
• Ability to compose written materials using correct spelling, grammar, punctuation, syntax, and format.
• Strong organization skills, dependability in follow-through, adaptability, and ability to take initiative, work independently, make decisions, handle stress, maintain confidentiality of information.
• Competent multi-tasking skills required, including being able to maintain work flow despite frequent interruptions.
• Excellent interpersonal skills to relate to students, faculty, staff, and campus partners (including but not limited to, parents, donors, and alumni), and other members of the public with an affable and flexible disposition.
• Willingness to support and enthusiastically engage with people from diverse walks of life, including students, staff, faculty, and School community partners.
• Commitment to a set work schedule (M - F, 8:00am - 4:30pm), but flexibility with occasional schedule shifts due to program events, including late evenings and weekends (approximately 3-5 times per semester).
• Evidence of Christian commitment and active church involvement. In addition, staff agree to live in agreement with PLNU's Community Life Covenant.
• The job offer is contingent on the successful completion of a background check. PLNU will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local 'Fair Chance' laws.

Desired Qualifications

• Two or more years of administrative work experience, preferably in higher education.
• Experience in coordinating groups of people, tasks, schedules, events, and physical spaces.
• Proficiency in Adobe Creative Cloud, Canva, Mac products, and any mass mailing software.
• Demonstrated understanding of social media and familiarity with current trends in social media.
• Familiarity with some artificial intelligence (AI) models and willingness to learn how to effectively use them in the workplace (for instance, an expressed willingness to attend training sessions).
• Ability to quickly learn and assist in the implementation of new software.
• Accuracy, attention to detail, and the ability to work as a team player.

Physical Requirements

• Work is primarily sedentary and may require sitting, standing for extended periods of time.
• Use of computer equipment: computer keyboard, mouse, and monitor.
• Vision to read digital and paper documents (including detailed spreadsheets), e-mail, and other correspondence.
• Mobility that allows for movement between the buildings that house the programs in the Dean, School of Humanities, Arts, and Public Engagement.
• Ability to communicate effectively with others in person and by phone.
• Ability to travel locally for job-related duties.
• Ability to stand, stoop, push, pull, and lift up to 25 lbs throughout the day.

At PLNU, we believe in pursuing calling together. Deep and meaningful relationships between students, faculty, and staff is vital in nurturing our shared community and expressing God's love. We are looking for enthusiastic candidates to join us in empowering our students to reach their greatest personal, spiritual and professional potential.

Point Loma Nazarene University does not discriminate on the basis of race, color, national origin, sex, age, disability or status as a veteran in any of its policies, practices or procedures.